Executive Legal Assistant - Part Time

Summary

Join ConnectOS, a top-rated Philippines employer, and work as a Legal Administrative Assistant supporting a law firm specializing in employment and business law. This is a part-time, remote position (9:00 PM - 1:00 AM PHT). You will be responsible for client intake and communication, administrative support, and process improvement. The ideal candidate has 2+ years of experience in a similar role, proficiency with various software (ChatGPT, Microsoft tools, Adobe tools, Canva, Google My Business, CLIO), and excellent communication and organizational skills. Experience with law firms or legal service providers in a virtual environment is preferred. ConnectOS is certified as a Great Place to Work and offers an equal employment opportunity.

Requirements

• Proficient with ChatGPT
• Proficiency with Microsoft tools and O365
• Adobe Tools experience
• Excellent problem-solving skills
• Canva, Google My Business, generalist experience
• Experience with start-up businesses (wear multiple hats)
• Ability to adapt and pivot when emergencies
• 2+ years of experience in a legal administrative or legal assistant role
• Strong communication skills, both written and verbal, with a professional client-facing tone
• Familiarity with legal practice management software (CLIO preferred)
• High attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Comfortable working independently in a remote environment

Responsibilities

• Answer and return incoming calls from prospective clients with professionalism and empathy
• Vet potential clients through a structured intake process, collecting relevant case information and determining initial fit based on firm criteria
• Schedule consultations for qualified prospects using the firm’s calendaring system
• Promptly and accurately enter intake data into CLIO (practice management software)
• Draft and send engagement letters to new clients following attorney instructions
• Manage calendar and schedules for law firms and attorneys
• Maintain and organize client records and documents in CLIO Manage
• Assist in tracking the status of new client matters and following up on incomplete intakes
• Support attorneys with administrative tasks such as formatting documents, managing deadlines, and preparing correspondence
• Ensure all documentation complies with firm formatting and quality standards
• Identify inefficiencies in administrative or intake processes and suggest improvements
• Uphold best practices in data entry, file management, and client confidentiality
• Review and summarize legal documents

Preferred Qualifications

• Experience working with law firms or legal service providers in a virtual environment
• Prior knowledge of intake vetting procedures and legal engagement processes
• Familiarity with drafting and managing basic legal templates and documents