Executive Sales Administrator

Summary

Join Furnished Quarters as an Executive Sales Administrator and become a critical partner to executive sales leadership. You will ensure seamless operations, optimize sales processes, and enhance client engagement by providing high-level administrative and strategic support. This role involves managing complex scheduling, generating data-driven insights, coordinating key client interactions, and driving operational efficiencies. As a trusted liaison, you will streamline workflows, enhance sales effectiveness, and support revenue-generating initiatives. The ideal candidate is highly organized, proactive, and adaptable, thriving in a fast-paced environment while maintaining confidentiality and a solutions-oriented mindset. This position directly impacts business growth by improving the efficiency of executive leadership and contributing to high-impact sales initiatives.

Requirements

• Bachelor’s degree in Business Administration, Sales, Marketing, or a related field
• Minimum of 3 years of experience as an Executive Assistant, Sales Administrator, or similar role in a sales-driven environment
• Strong proficiency in CRM systems, such as Salesforce, with experience generating reports and managing client data
• Advanced proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, MS Teams, SharePoint)
• Exceptional written and verbal communication skills, with the ability to compose client-facing materials and executive correspondence
• Experience in event coordination, travel planning, and expense management
• Highly organized, detail-oriented, and proactive with strong time-management skills
• Proven ability to manage multiple projects in a fast-paced environment with shifting priorities
• Strong problem-solving skills and a continuous improvement mindset, with the ability to anticipate issues and propose solutions proactively
• Must be legally authorized to work in the United States at the time of hire

Responsibilities

• Oversee and manage complex calendars for executive sales leadership, ensuring seamless scheduling of internal meetings, client-facing engagements, and travel arrangements
• Coordinate logistics for sales calls, client presentations, team meetings, and industry events, ensuring efficiency and preparedness
• Proactively resolve scheduling conflicts by adjusting priorities and ensuring optimal time management
• Organize virtual team meetings, ensuring effective communication and alignment across remote teams
• Compile and distribute key performance indicator (KPI) reports for the sales department, analyzing trends and tracking goal attainment
• Serve as a liaison between executive leadership, clients, and internal departments, ensuring precise and timely communication
• Draft and manage client communications, including follow-up emails, meeting recaps, and action items
• Organize and prepare materials for high-stakes client presentations, ensuring all sales deliverables are available in advance
• Develop and implement client engagement strategies to enhance satisfaction, retention, and long-term partnerships
• Streamline and optimize sales processes by developing templates, organizing sales collateral, and assisting with proposal preparation
• Manage expense reports, vendor invoices, and budgets related to sales operations
• Coordinate the planning and execution of sales-related events, such as corporate presentations, trade shows, open houses, and networking activities
• Identify and implement process improvements to boost overall sales productivity and efficiency
• Assist in preparing materials for client presentations, quarterly business reviews, and executive strategy meetings
• Monitor sales team activity to ensure accurate and timely client data input into CRM systems (e.g., Salesforce); proactively follow up with team members to maintain data integrity
• Support the sales team in compiling data for forecasting, revenue tracking, and performance metrics
• Support executive sales leadership on market research, competitor analysis, and revenue growth strategies
• Collaborate with cross-functional teams to develop and execute business development and market expansion initiatives
• Assist in tracking and administering incentive programs and team recognition efforts
• Develop training materials and assist in onboarding new sales team members, ensuring effective use of sales tools and processes

Preferred Qualifications

• Experience with Power BI and data visualization tools
• Familiarity with project management platforms such as Asana
• Multi-lingual skills