Sales Executive Assistant

Summary

Join 20four7VA as a Sales Executive Assistant and provide comprehensive support to senior executives. You will manage calendars, prepare reports, and liaise with stakeholders. Responsibilities also include assisting in operational policy development, overseeing day-to-day operations, and managing projects. You will coordinate events and maintain confidential files. This role requires a minimum of 3 years of B2B or B2C sales experience and 2 years of experience as an executive assistant. A Bachelor's degree is preferred. The position offers competitive rates, weekly payments, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Minimum of 3 years of experience in sales, either B2B or B2C
• Proven senior-level expertise in sales with a dedicated focus on sales functions (not part of a broader or mixed role)
• Minimum of 2 years of experience as an executive assistant, office manager, or in a similar administrative role, with a focus on operations or management
• Minimum of 3 years of proven experience in sales, either B2B or B2C, with senior-level, focused sales responsibilities
• Proven experience in managing administrative functions and operational processes
• Exceptional organizational and multitasking skills, with a strong attention to detail
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and team members
• Proficiency in G-Suite Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and office productivity tools
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong problem-solving skills and the ability to work independently and as part of a team
• G-Suite (Google Workspace: Gmail, Google Docs, Sheets, Slides, Calendar, etc.)
• Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint)
• Project management tools (e.g., Asana, Trello, Monday.com, or similar)
• Office productivity tools (could include Slack, Zoom, Notion, Evernote, etc., depending on the company stack)

Responsibilities

• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and review correspondence, reports, and presentations, ensuring accuracy and timely delivery
• Serve as a liaison between executives and internal/external stakeholders, managing communications and prioritizing inquiries
• Assist in the development and implementation of operational policies and procedures to streamline business processes
• Oversee day-to-day operations, including office management, facilities coordination, and vendor management
• Monitor and report on key performance metrics and operational goals, providing insights and recommendations for improvements
• Manage and track the progress of various projects, ensuring deadlines are met and deliverables are achieved
• Collaborate with cross-functional teams to coordinate project activities and resolve any issues or roadblocks
• Prepare project status reports and presentations for executive review
• Organize and coordinate internal and external events, including meetings, conferences, and company functions
• Handle logistics such as venue selection, catering, and guest arrangements to ensure successful event execution
• Maintain and update confidential files and records, ensuring data integrity and compliance with company policies
• Handle expense reports, budget tracking, and procurement of office supplies
• Perform additional administrative tasks as needed to support the executive team and operational needs

Preferred Qualifications

Bachelor’s degree in Business Administration, Management, or a related field preferred

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you