Executive Virtual Assistant

Summary

Join 20four7VA as a CPT-8877 Executive VA and provide comprehensive administrative support to an executive team in the real estate industry. This Junior Level position requires a minimum of 10 hours per week in the EST time zone. Responsibilities include managing schedules, handling confidential information, preparing documents, scheduling meetings, managing emails, and assisting with project management. Qualifications include proven experience as an Executive Assistant, proficiency in Microsoft Office Suite, excellent communication skills, strong organizational skills, and the ability to work independently and as part of a team. The company offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and constant support.

Requirements

• Proven experience as an Executive Assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• High level of discretion and confidentiality

Responsibilities

• Provide comprehensive administrative support to the executive team
• Manage the executive's schedule, ensuring efficient time management
• Handle confidential information with discretion
• Prepare reports, presentations, and other documents as needed
• Schedule and coordinate meetings, appointments, and events
• Maintain and update the executive's calendar to reflect changes and new commitments
• Send reminders and follow-ups for upcoming meetings and deadlines
• Coordinate with internal and external stakeholders to arrange meetings
• Prepare and distribute agendas and meeting materials as needed
• Monitor and manage the executive's inbox, ensuring timely responses to emails
• Draft, proofread, and send emails on behalf of the executive or team
• Organize and archive emails for easy retrieval
• Conduct email outreach to clients, partners, and other stakeholders
• Coordinate with other departments to ensure all email inquiries are addressed promptly
• Assist in the planning, execution, and monitoring of projects
• Track project progress and ensure deadlines are met
• Coordinate with team members and stakeholders to ensure project objectives are achieved
• Prepare project reports and presentations
• Identify and resolve any issues or obstacles that may arise during the project lifecycle

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you