Executive Virtual Assistant

Summary

Join Pearl Talent and work as a fully remote Executive Assistant supporting the executive leadership of a revolutionary biotech company. You will manage calendars, prepare reports, handle confidential information, and support operational efficiency. This role requires prior experience supporting C-level executives, exceptional organizational skills, and strong communication abilities. Flexible hours and generous PTO are offered, along with opportunities for mentorship, professional development, and global networking. The company offers competitive salaries based on experience and retention bonuses.

Requirements

• Prior experience in an Executive Assistant role supporting C-level executives or high-performance teams
• Exceptional organizational and time management skills
• Strong verbal and written communication, with the ability to draft high-level correspondence
• High discretion in handling confidential information
• Ability to anticipate needs and solve problems proactively

Responsibilities

• Manage calendars, schedule meetings, and optimize time efficiency for executive leadership
• Prepare briefings, reports, and documents for high-level discussions
• Handle confidential information with discretion
• Maintain organization across emails, internal systems, and project tracking tools
• Assist in drafting and reviewing communications, ensuring clarity and professionalism
• Support hiring, onboarding, and liaise with internal teams to ensure smooth workflows
• Arrange domestic and international travel, ensuring efficiency in logistics and accommodations
• Plan and execute team meetings, off-sites, and industry events
• Act as a key point of contact between executives and internal/external stakeholders
• Support operational projects, optimizing efficiency and execution
• Provide ad-hoc research and analytical support as needed

Preferred Qualifications

• Experience working in fast-paced, high-tech, or biotech environments
• Familiarity with project management tools like Asana, Notion, or Trello
• Background in handling complex travel logistics and event coordination
• Technical proficiency with AI-driven tools, research, and data analysis

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance
• Attainable 3, 6, 9, 12 month, and beyond retention bonuses