Executive Virtual Assistant

Summary

Join Pearl Talent as a highly motivated and strategic Executive Assistant/Chief of Staff, providing critical support to the CEO and leadership team of a pioneering AI-driven leadership development company. You will manage executive priorities, facilitate communication, and streamline workflows. This full-time, remote independent contractor position offers flexible hours and a competitive salary based on experience. The ideal candidate possesses at least 3 years of experience in a similar role within a high-growth startup or leadership-focused organization, exceptional organizational skills, and strong communication abilities. Pearl Talent offers various benefits, including generous PTO, direct mentorship, learning and development opportunities, global networking, and a focus on work-life balance.

Requirements

• At least 3 years of proven experience in an Executive Assistant or Chief of Staff role within a high-growth startup or leadership-focused organization
• Exceptional organizational, prioritization, and time-management skills
• Strong verbal and written communication skills
• Ability to work independently while managing multiple priorities
• High emotional intelligence and ability to manage relationships with senior executives
• Proven ability to handle confidential and sensitive information with discretion

Responsibilities

• Manage the CEO’s calendar, coordinate travel arrangements, and prepare meeting materials
• Oversee and execute strategic initiatives, ensuring alignment with company priorities
• Serve as the primary liaison between executives, investors, and internal teams
• Streamline workflows, track key objectives, and drive executive priorities forward
• Conduct industry research, summarize critical information, and provide data-driven recommendations
• Draft internal and external communications, ensuring clarity and consistency
• Organize executive meetings, company-wide events, and leadership offsites
• Gain a deep understanding of the partner company's mission, leadership team, and priorities
• Implement a system for managing executive schedules and correspondence
• Establish communication protocols and reporting structures with leadership
• Take ownership of administrative workflows to ensure seamless coordination
• Conduct an audit of current operational processes and identify areas for optimization

Preferred Qualifications

• Background in leadership development, coaching, or executive consulting
• Experience in AI-driven or SaaS organizations
• Proficiency with productivity and project management tools such as Notion, Asana, and Slack

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance
• Attainable 3, 6, 9, 12 months, and beyond retention bonuses
• Community-oriented opportunities like an annual retreat