Executive Virtual Assistant

Summary

Join Pearl Talent as an Executive Assistant and provide comprehensive support to executive leadership at a partner company. You will manage calendars, prepare documents, handle confidential information, and ensure smooth operations. This full-time, remote independent contractor position requires at least two years of experience supporting C-level executives. You'll enjoy flexible hours, generous PTO, direct mentorship, and opportunities for professional growth and global networking. Pearl Talent works with top startups and offers attainable retention bonuses and community-oriented opportunities.

Requirements

• At least 2 years of experience in an Executive Assistant role supporting C-level executives or high-performance teams
• Exceptional organizational and time management skills
• Strong verbal and written communication, with the ability to draft high-level correspondence
• High discretion in handling confidential information
• Ability to anticipate needs and solve problems proactively

Responsibilities

• Manage calendars, schedule meetings, and optimize time efficiency for executive leadership
• Prepare briefings, reports, and documents for high-level discussions
• Handle confidential information with discretion
• Maintain organization across emails, internal systems, and project tracking tools
• Assist in drafting and reviewing communications, ensuring clarity and professionalism
• Support hiring, onboarding, and liaise with internal teams to ensure smooth workflows
• Arrange domestic and international travel, ensuring efficiency in logistics and accommodations
• Plan and execute team meetings, off-sites, and industry events
• Act as a key point of contact between executives and internal/external stakeholders
• Support operational projects, optimizing efficiency and execution
• Provide ad-hoc research and analytical support as needed

Preferred Qualifications

• Experience working in fast-paced, high-tech, or biotech environments
• Familiarity with project management tools like Asana, Notion, or Trello
• Background in handling complex travel logistics and event coordination
• Technical proficiency with various software tools

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance
• Attainable 3, 6, 9, 12 month, and beyond retention bonuses