PolyAI is hiring a
Finance Assistant

Summary

The job is an Accounts Receivable and Accounts Payable position in the Finance department of PolyAI, a company that builds enterprise voice assistants. The role involves various accounting tasks such as preparing customer invoices, credit control, bank reconciliations, and dealing with correspondence from suppliers. The required skills include strong attention to detail, ability to prioritize tasks, excellent communication and interpersonal skills, and good understanding of Excel/ Google Sheets.

Requirements

• Strong attention to detail
• Ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills
• Good understanding of Excel/ Google Sheets

Responsibilities

• Assisting with the preparation of raising customer invoices
• Credit control for the group, working closely with our customers to facilitate timely payment of invoices
• Sending monthly customer statements
• Dealing with questions from customers regarding their account
• Processing employee expense claims
• Assisting suppliers in registering to our supplier payments portal
• Managing payment runs and processing payments through our supplier payments portal and bank accounts within the group
• Dealing with correspondence from suppliers in regards to payment of their invoices
• Bank reconciliations for multiple accounts across the group in various currencies
• Posting supplier invoices to the General Ledger on a weekly basis
• Assisting with the monthly group management accounts, including Balance Sheet reconciliations
• Responding to ad hoc queries from other internal stakeholders within the group
• Completing supplier questionnaires
• Reconciliation of credit card statements
• Ensuring Financial Records remain compliant with each transaction having a corresponding receipt
• Supporting the Finance Team with Ad-Hoc duties
• Continually improve policies and processes and help implement supporting tools when necessary to increase the efficiency of the Finance Department
• Assisting with compliance reporting

Benefits

• Participation in the company’s employee share options plan
• 25 days holiday, plus bank holidays
• Flexible working from home policy plus a one-off WFH allowance when you join
• Work from outside of the UK for up to 6 months each year
• Enhanced parental leave
• Yearly learning budget
• Bike2Work scheme
• Private healthcare and dental cover, discounts on gym memberships and relaxation apps, and access to a range of mental health programs