Freelance SEO Project Manager

Summary

Join Regex SEO as an SEO Project Manager on a temporary freelance basis to cover for our current Resource Manager's maternity leave, optimizing resource allocation, balancing workloads, and collaborating across departments for seamless project delivery.

Requirements

• Must speak ENGLISH
• 2+ years of experience in resource or project management within an SEO or digital marketing setting
• Demonstrated ability to manage multiple projects and timelines with attention to detail
• Comfortable in client-facing roles
• Strong verbal and written communication skills for cross team collaboration
• Able to adjust resource plans based on shifting priorities or client feedback
• Strong time management skills with the ability to prioritize tasks and meet deadlines in a remote setting

Responsibilities

• Task Assignment: Strategically assign tasks on monday.com based on team member skills, availability, and task requirements
• Skill-Based Matching: Review team skill sets to align tasks with the strengths of each member, maximizing efficiency and ensuring high-quality outputs
• Real-Time Adjustments: Continuously assess and redistribute tasks as project needs shift, handling urgent or re-prioritized tasks effectively
• Capacity Monitoring: Regularly evaluate the workload across the team to maintain a balanced workflow, avoiding both under- and over-utilization of resources
• Stress Management: Identify early signs of workload strain and adjust allocations to prevent burnout. Encourage open communication for team members to discuss capacity concerns
• Flexible Scheduling : Coordinate flexible schedules for the team to optimize productivity, especially in high-demand periods or during overlapping projects
• Deadline-Driven Prioritization: Set priority levels based on project deadlines, ensuring that urgent tasks are completed first while long-term goals are consistently addressed
• Client Needs Alignment: Factor in client requirements and urgency levels when prioritizing tasks, adapting to any shifts in client demands
• Capacity-Adjusted Priorities: Regularly review team capacity to make real-time adjustments, keeping high-priority tasks on track without overwhelming team members
• Cross-Team Collaboration: Act as the main contact for communication between SEO, Development, Creative, and PPC teams, facilitating smooth workflows and minimizing delays
• Stakeholder Updates: Provide regular progress updates to relevant stakeholders, ensuring alignment on resource availability and any potential bottlenecks
• Feedback Integration: Gather and relay feedback from team members and stakeholders, adjusting processes to address issues and improve overall communication efficiency
• Task Completion Monitoring: Track the completion rate of tasks, identifying patterns that indicate delays or frequent bottlenecks
• Productivity Metrics: Use key performance indicators (KPIs) to evaluate team productivity and identify areas for potential improvement
• Issue Resolution: Identify and proactively resolve recurring issues that impact task completion rates, fostering a smoother workflow
• Resource Utilization Reports: Prepare and analyze reports on resource usage, providing insights on allocation efficiency and team performance
• Forecasting Future Needs: Anticipate future resource needs based on project pipelines, adjusting plans to ensure readiness for upcoming tasks and projects
• Stakeholder Communication: Share reports with stakeholders, offering transparency into team performance and resource management
• Efficiency Audits: Regularly review existing resource management processes, identifying inefficiencies and areas for improvement
• Implement Best Practices: Introduce new practices to enhance task assignment, communication, and prioritization, refining approaches as team needs evolve
• Continuous Feedback Loop: Collect ongoing feedback from team members to improve processes, adjusting for enhanced productivity and resource management

Benefits

• Radical Accountability & Giving Back Time: You have full control over your schedule. We believe in radical accountability—how and when you work is entirely up to you, as long as project deadlines are met and the work is delivered at a high standard
• Professional Development: We want you to continue honing your craft. We offer opportunities to access resources like courses, tools, and conferences to help you stay on the cutting edge in your field
• Parental Support: Should life events, like the arrival of a new child, arise, you’ll have the flexibility to take up to 3 months off without affecting your contract
• Complete Flexibility: You set your own hours and manage your workflow independently. As long as the work is delivered on time and meets the agreed-upon standard, how you achieve it is entirely up to you
• Work Remotely: Work from anywhere that inspires you. To help you stay productive, we can contribute to coworking memberships or home office expenses, such as internet costs, allowing you to create the workspace that works best for you
• Profit Shares: At the beginning of each year, we distribute profits based on the success of the previous fiscal year. This is our way of recognizing the hard work and contributions made by everyone toward our collective achievements