General Operations Administrator

Summary

Join our client's team as a General Operations Administrator and support their operations team by executing essential administrative tasks. This fully remote position (9 AM - 5 PM PST) focuses on data quality control, invoicing reconciliation, contract generation, and contractor management. The ideal candidate is highly organized, detail-oriented, and thrives in a structured environment. Success involves maintaining accurate data, completing tasks efficiently, and managing contractors effectively. This role offers stability and professional growth potential within 1-2 years.

Requirements

• 1+ year experience in administrative or similar roles
• Familiarity with Microsoft Office and data entry is highly advantageous
• Experience with web-based databases is a plus
• Excellent organizational, time management, and attention to detail skills
• Ability to work independently and focus on task execution
• Proficient verbal and written English communication
• Dependable and consistent in handling repetitive tasks

Responsibilities

• Data Quality Control: Review and verify data across systems to ensure accuracy and consistency; resolve discrepancies and maintain quality standards
• Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts; ensure timely processing and resolve billing issues
• Contract Generation: Draft, finalize, and organize contracts, agreements, and legal documents with strong attention to detail
• Administrative Support: Manage meeting scheduling, correspondence, and preparation of meeting materials for the operations team
• Contractor Management: Oversee onboarding, performance tracking, and offboarding of contractors, ensuring compliance with policies
• Consultant Sourcing: Assist in identifying and sourcing consultants, evaluating qualifications, and managing engagements
• Maintain consistently accurate, high-quality data with minimal errors
• Complete administrative tasks efficiently and on time
• Manage contractors smoothly with effective onboarding and performance tracking
• Receive positive feedback from the operations team for organizational support

Preferred Qualifications

• Fast learner, adaptive, and focused on maintaining high performance in structured settings
• Tech-savvy with strong attention to detail
• Highly driven, eager to take on responsibility and learn quickly
• Comfortable with change and dynamic environments
• Open and transparent communicator receptive to feedback
• Proactive and diligent with the ability to ask insightful questions to understand foundational concepts

Benefits

Fully-Remote (Work from Home), 9 AM - 5 PM PST