HR Administrator

Summary

Join Wordbank's People team as a freelance HR Admin and contribute to operational efficiency. You will play a critical role in supporting people, processes, and systems. Key responsibilities include recruitment coordination, HR systems administration, and operational excellence. The ideal candidate possesses 3+ years of administrative experience, 2+ years in recruiting, and strong detail-orientation. Wordbank offers a competitive salary, flexible work arrangements, and a commitment to professional development. This is a freelance contract position paid monthly in USD.

Requirements

• 3+ years experience in an administrative support role
• Extensive experience working with highly detail-oriented tasks
• 2+ years of experience in recruiting or candidate vetting
• Familiarity with software packages such as Google Suite, Microsoft Office, and Excel. Experience with ATS or performance management systems is a plus
• A strong ability to read English materials and effectively distill and communicate key points
• Familiarity with global compliance standards and needs specific to US and UK

Responsibilities

• Oversee new job setup in Recruitee, including job ad creation and recruitment briefs
• Vet and review resumes, providing recommendations on candidates for interviews based on job descriptions and organizational A-player culture alignment
• Ensure Culture Index C-jobs are completed for each open role and upload Culture Index profiles to candidate records in Recruitee
• Schedule interviews across multiple time zones, maintaining clear communication with candidates and hiring managers
• Track recruitment metrics and provide data-driven insights to improve hiring processes
• Partner and support in managing HR systems related to leave tracking, performance management, and recruitment
• Support in researching employment law standards in the US and UK, ensuring compliance with regulations
• Assist with out-of-state tax account setup and payment remittance processes with Paychex, our PEO provider
• Maintain accurate and organized compliance records and process documentation
• Proactively identify areas for process improvement within the HR function
• Provide general administrative support to the People Operations team, including managing calendars, scheduling meetings, and preparing reports
• Assist in the development and maintenance of HR policies and procedures
• Monitor and respond to inquiries in the HR inbox, ensuring timely and professional communication
• Stay up-to-date with changes in employment laws and best practices to provide informed recommendations and support to the People Operations Manager

Preferred Qualifications

Experience with ATS or performance management systems

Benefits

• PHP 29,166 to PHP 34,996 per month, paid in USD ($500-$600 per month)
• This position with be on a committed freelancer contract paid by monthly invoice
• Remote work options
• Flexible hours
• Tailored schedules
• Mentorship and development