HR Coordinator Administrator

Summary

Join Keller, a premier global recruitment firm, as an HR Administrator. This role requires experience in HR administration, focusing on CV processing, candidate outreach, and providing comprehensive support. You will manage the applicant tracking system, maintain accurate records, and collaborate with internal stakeholders. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. Excellent communication skills and a strong work ethic are essential. This position offers opportunities for professional growth and a supportive work environment.

Requirements

• Minimum of 1 year of experience in HR administration, with a strong understanding of recruitment processes and applicant tracking systems
• Bachelor's degree in Human Resources, Business Administration, or a related field
• Strong organizational and time management abilities, excellent verbal and written communication skills, high attention to detail, and the ability to work effectively in a team environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with applicant tracking systems (ATS) and database management
• Fluency in English is essential

Responsibilities

• Review and process incoming CVs, ensuring all necessary information is captured accurately in the applicant tracking system (ATS) and forwarded to the appropriate team members for further action
• Conduct initial outreach to potential candidates, providing information about job opportunities, answering questions, and scheduling interviews with the recruitment team
• Maintain accurate and up-to-date records in the ATS, tracking candidate progress, and generating reports as needed to support the recruitment process
• Provide comprehensive administrative support to the recruitment team and management, including scheduling meetings, preparing correspondence, and managing documentation
• Foster strong collaborative relationships with internal stakeholders, including recruitment consultants and hiring managers, ensuring smooth communication and efficient workflow
• Maintain organized and accurate records of candidate information, job postings, and other relevant data, ensuring compliance with data protection regulations
• Identify opportunities for process enhancement and implement improvements to increase efficiency and effectiveness of HR administrative tasks
• Assist in promoting clients value proposition and fostering a positive candidate experience throughout the recruitment process

Preferred Qualifications

• Relevant certifications
• Proficiency in additional languages is an advantage in our global context
• Independent and proactive, with demonstrated energy, intelligence, and resourcefulness
• Ownership and accountability of work, with pride in quality output
• Extremely high attention to detail in all aspects of the job
• Comfort with repetitive tasks and ability to follow through consistently
• Flexibility to work in an unstructured environment and switch between tasks as needed
• Strong preference for quality over speed in work output
• Genuine enjoyment of work and desire for growth and challenges
• Quick learner and tech-savvy, able to adapt to various systems and applications
• Professional demeanor capable of impressing international clients and partners
• Enthusiasm for engaging with new companies and individuals globally
• Resiliency and not overly sensitive to direct communication styles

Benefits

• Health insurance
• All South African public holidays
• Paid Annual Leave
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment that values collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities