Hr Specialist

Summary

Join C.A. Fortune, a leading consumer brands agency, as a bilingual HR Specialist supporting our Retail team. This fully remote role offers a competitive salary ($60,000-$70,000) and involves managing the full employee life cycle, from onboarding to offboarding. You will handle HRIS maintenance, employee relations, payroll support, and ensure compliance with all relevant regulations. The ideal candidate possesses proven HR experience, strong organizational skills, fluency in English and Spanish, and knowledge of labor laws. C.A. Fortune values a healthy work-life balance and offers various benefits, including paid time off, parental leave, and a 401k match.

Requirements

• Proven experience in an HR or administrative role, preferably in a retail environment
• Familiarity with HR systems and tools (ADP Workforce Now experience a plus)
• Bilingual with fluency in English and Spanish - verbal and written
• Strong organizational skills and attention to detail
• Excellent communication skills, in both English and Spanish, with the ability to interact effectively with employees at all levels
• Knowledge of federal and state labor laws
• Ability to handle sensitive and confidential information with discretion

Responsibilities

• Draft and send personalized offer letters to new retail team members, ensuring all necessary information is included
• Coordinate and manage background check processes for new hires, ensuring compliance with company policies and legal requirements
• Oversee I-9 verification for new employees, ensuring all documents are properly completed and in compliance with federal regulations
• Oversee employee data entry and maintenance within the HRIS system, ensuring accuracy and compliance
• Set up new hire profiles, process promotions and transfers, update employment statuses, maintain key employee information (e.g., home department, FLSA status, pay class), conduct minimum wage audits, run system reports, manage PTO updates, and upload policies and documents for employee signatures
• Continuously ensure data integrity and system accuracy to support HR operations
• Serve as a key liaison between managers and the payroll team to ensure accurate timekeeping and payroll processing
• Assist leaders in reviewing and troubleshooting timecard discrepancies, ensuring corrections are made before payroll deadlines
• Maintain an understanding of payroll policies and procedures to help address employee and manager inquiries, ensuring compliance and accuracy
• Guide new retail employees through the onboarding process, ensuring a smooth transition into their roles
• Conduct orientation sessions and provide necessary training materials
• Assist with the offboarding process for departing employees, including conducting exit interviews and ensuring all company property is returned
• Provide support for employee relations matters, addressing employee concerns and assisting in resolving workplace issues
• Manage performance management processes, support workers' compensation cases, and assist employees during parental leave requests
• Ensure adherence to all federal, state, and local HR-related regulations, maintaining compliance with labor laws, company policies, and employee benefits regulations
• Support audits and ensure necessary documentation is complete and up-to-date

Preferred Qualifications

• Knowledge of the consumer products industry (specifically food products)
• Experience working with retail employees
• Extensive ADP Workforce Now experience

Benefits

• 16 days of PTO
• 11 paid company holidays per year
• 2 paid volunteer days per year
• Bonus eligible
• 3 months fully paid parental leave (regardless of gender)
• Medical, dental, and vision
• Paid company life insurance
• 401k with company match
• Summer hours (half day Fridays from Memorial Day thru Labor Day)
• Work from home flexibility