Human Resources Coordinator

Summary

Join Getty Images as a Human Resources (HR) Coordinator for a 6-month fixed-term contract, working remotely or hybrid within the UK. Support and facilitate key HR practices, initiatives, and programs across North America and Europe. This role involves a wide range of HR and administrative functions, providing employee engagement and transactional support. You will assist the HR Business Partner & Operations team, manage HRIS data, conduct onboarding/offboarding, review HR processes, address employee inquiries, and collaborate with Payroll. You will also facilitate HR audits, guide on Workday software, manage leaves of absence, and drive process improvements. The role requires 1-2 years of HR experience or demonstrated ability in HR functions.

Requirements

• Minimum 1-2 years’ experience supporting HR related functions; OR
• Demonstrated ability working in HR related functions
• High awareness and respect for critical and confidential HR data and highly sensitive information
• Highly organized, detail oriented and able to work efficiently with minimal direction
• Proven ability to prioritize multiple projects and adjust quickly to shifting priorities and timelines
• Good judgment and ability to work autonomously and to partner, communicate and collaborate effectively with global partners and across all levels of an organization
• Proficiency in Microsoft Excel, Word, and PowerPoint. Experience with data management systems and reporting (Workday a plus)

Responsibilities

• Assist Human Resources Business Partner & Operations team with planning and execution of practices, programs, and initiatives to support employment practices, organizational development, employee engagement, recognition, retention, compliance, audit, immigration, work from home initiatives and other HR practices
• Participate and assist in department and cross functional project work groups
• Build and maintain business relationships, credibility and understanding of internal clients and their roles (employees, Managers, colleagues)
• Manage and maintain data in Human Resources Information Systems (HRIS) system, with employee and organization data, including new hires, employee, and organization changes, and reporting and analysis of data metrics
• Conduct orientation and onboarding for new hires and facilitate offboarding process
• Review and monitor HR processes, policies and procedures and propose updates and enhancements
• Addressing employee inquiries about processes, company policies, procedures and direct employees to company resources and tools
• Review, update and enhance, resources for various company online SharePoint communication and resource sites, such as the Employee, Manager and Human Resources sites
• Facilitate and lead quarterly HR audit reviews and processes
• Collaborate with Payroll for practice and process requests and resolutions. Answer employee inquiries around employee time keeping, pay data, time off policies and other related items
• Guide and educate Managers, employees, and HR in the use of the human capital management software, Workday
• Facilitate administration for leaves of absence and employment verifications, respond to unemployment and workers compensation claims and facilitate other compliance and regulatory requirements and processes
• Consistently and continuously identify and drive process improvements within and outside the function

Benefits

• Our employees’ growth, development, belonging, and engagement are important investments
• We offer learning experiences ranging from leadership development, diversity and inclusion training, mentoring programs, a high potential program, and professional and skills development
• We prioritize staying connected in our hybrid-working world and encourage participation in global morale events and local gatherings, as well as finding community in one or more of our Employee Resource Groups
• Learning about our business is paramount, and our open and transparent culture means you’ll have direct access to experts and senior leaders via open forums, all hands, and content hours
• You may be eligible to participate in our employee Stock Purchase Plan, which allows employees to purchase company stock at a 15% discount to market
• We value the importance of rest and recovery ranging from company-paid holidays to time away from work