Cal Poly Associated Students is hiring a
Human Resources Student Assistant

Summary

The Human Resources Student Assistant will provide clerical and technical support to ASI HR staff under the supervision of the Assistant Coordinator - Human Resources. The job requires various HR-related tasks such as data entry, auditing payroll records, preparing monthly benefit billing requests, and maintaining general HR documents.

Requirements

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units
• Working knowledge of correct English grammar, spelling, and punctuation
• Knowledge of Microsoft Office
• Ability to effectively communicate both orally and written
• Ability to work cooperatively with others or independently, as the situation requires
• Ability to provide positive customer service
• Ability to apply judgment and discretion in performing confidential personnel matters
• Ability to be highly organized, attentive to details, and have good planning skills
• Ability to work with minimal supervision
• Ability to perform multiple tasks simultaneously while maintaining accuracy
• Ability to make routine decisions based on specific criteria/guidelines
• Ability to be flexible and adapt to change
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere
• Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations
• Ability to work well under pressure

Responsibilities

• Review all paperwork for accuracy and process personnel actions
• Maintain student personnel files
• Assist customers via the telephone and in person with issues related to HR
• Handle confidential information according to ASI policies and procedures
• Keep accurate records and ensure accurate data entry
• Ensure that financial paperwork is accurate and complete, and process Payment Request Forms as necessary
• Audit payroll records for accuracy and policy compliance
• Track student leave of absences
• Process changes to employee records
• Conduct monthly Social Security Number Verifications
• Maintain familiarity with evacuation plan for work area
• Attend all mandatory meetings, workshops, and retreats
• Provide quality customer service for all staff and customers
• Maintain an awareness of safety concerns and risk management
• Maintain prompt hours and follow absence procedures
• Maintain a positive working relationship with staff and co-workers
• Adhere to and enforce all ASI departmental policies and procedures
• Ensure a safe environment for all participants
• Perform general office assistance (word processing, filing, mailing, copying)
• Assist with other technical duties as needed
• Assist with special projects
• Compile daily, weekly, and monthly statistics
• Other duties as assigned

Benefits

• Hourly Pay Rate: $16.00 per hour
• Maximum 20 hours per week