WinnCompanies is hiring a
Occupancy Specialist I

Summary

The job description is for an Occupancy Specialist I position at a 131-unit Project Based, In House, Section 8 and Tax Credit community in Jersey City, NJ. The role involves assisting the Property Manager with tenant recertifications and ensuring compliance with regulations.

Requirements

• High school diploma or GED equivalent
• 1-3 years of relevant work experience
• Prior tax credit and Project Based, In House, Section 8 experience
• Experience with computer systems, including web-based applications and Microsoft Office
• Excellent customer service skills
• Certified Occupancy Specialist (COS) certification
• Solid verbal and written communication skills
• Good organizational and administrative skills
• Ability to consistently meet required deadlines and follow schedules
• Ability to complete repetitive tasks with a high level of detail
• Ability to plan and schedule 4 months of work activity

Responsibilities

• Process initial, interim, and annual recertifications
• Notify residents of their impending recertifications using notices supplied by Property Management Software
• Conduct the recertification interviews with residents
• Review each recertification to ensure that all checklist items are complete
• Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks, and other organizations (e.g., drug stores)
• Complete the recertification worksheet necessary to prepare the voucher (i.e., Form 50059) for the local HUD office, state agency, or local housing authority
• Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary
• Ensure all information is accurate and entered in the Property Management Software
• Comply with company policies regarding the proper treatment of Tax Credit and Resident files
• Assist the Property Management staff with all facets of the move-in process
• Ensure that files comply with the regulations of all funding/regulatory agencies
• Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due
• Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered timely
• Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations
• Show vacant apartments or take prospects on property tours to solidify interest and pre-qualify applicants as necessary, explaining income qualifications and required documentation for certification process
• Assist Property Management with PBA, Project Based Section 8, or other subsidy contract renewals, including calculation of utility allowances (HUD Contracts)
• Perform special assignments as needed

Preferred Qualifications

• Associate's degree
• SHCM certification
• Certified Professional of Occupancy (CPO) certification

Benefits

• Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
• 401(k) plan options with a company match
• Various Comprehensive Medical, Dental, & Vision plan options
• Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
• Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
• Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
• Tuition Reimbursement program and continuous training and development opportunities
• Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
• Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
• Flexible and/or Hybrid schedules are available for certain roles
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families