Office Manager

Summary

Join Keller Executive Search as our Remote Office Manager! This key role ensures smooth daily operations, encompassing administrative tasks, communication coordination, and executive support. You will optimize workflows, manage vendor relationships, and assist with HR functions. The ideal candidate possesses 3-5 years of relevant experience, strong proficiency in Microsoft Office Suite and Google Workspace, and exceptional organizational skills. This remote position offers a competitive salary, benefits including health insurance, 401k, and paid time off, and opportunities for professional development. Embrace a supportive team culture and flexible work arrangements.

Requirements

• 3-5 years of experience in office management, executive assistance, or administrative leadership, preferably in a professional services or recruiting firm
• Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools
• Excellent written and verbal communication skills
• Exceptional organizational and multitasking abilities
• High level of discretion and professionalism when handling sensitive information
• Experience working in a remote environment and effectively managing virtual teams
• Strong problem-solving skills with a proactive mindset

Responsibilities

• Oversee and manage administrative operations to ensure efficiency and productivity
• Maintain and improve internal processes, including document management, scheduling, and reporting
• Provide executive support, including calendar management, travel coordination, and meeting preparation
• Manage vendor relationships, office subscriptions, and supply procurement
• Assist with onboarding and HR-related administrative tasks
• Implement and manage communication tools and project management systems (e.g., Slack, Trello, Asana)
• Ensure compliance with company policies and procedures
• Act as a liaison between leadership, clients, and team members to facilitate smooth communication
• Support financial tasks such as expense tracking, invoicing, and budget oversight
• Handle special projects and ad hoc administrative duties as needed

Benefits

• Competitive benefits package, including health insurance, 401(k), and paid time off
• Remote work flexibility with a supportive, collaborative team culture
• Professional development and growth opportunities