Office Manager

Summary

Join our client, a thriving essential service provider in Hawaii, as their new Office Manager! This fast-paced, team-centric organization offers a work-from-home opportunity managing administrative tasks, coordinating teams, and supporting financial reporting. You will be responsible for managing inboxes, scheduling meetings, preparing reports, and maintaining digital records. Team coordination involves supporting remote collaboration and onboarding new staff. Financial support includes invoice processing and report preparation. Customer relations involve responding to inquiries and managing online reviews. This freelance position requires at least 3 years of administrative experience and proficiency in Google Workspace.

Requirements

• Minimum of 3 years of experience in a similar administrative or coordination role
• Proficient in Google Workspace (Docs, Sheets, Calendar, Drive, etc.)
• Strong skills in scheduling and calendar management, particularly with Google Calendar
• Proactive, go-getter attitude with a willingness to take initiative
• Team-oriented, with a pleasant and composed demeanour
• Highly organized, able to multitask effectively, and open to learning

Responsibilities

• Manage email inboxes, respond to inquiries, and route messages appropriately
• Schedule and coordinate meetings, video conferences, and appointments through Zoom and Google Meets
• Prepare reports, presentations, and internal communications
• Perform data entry, file organization, and document management in cloud-based systems (e.g., Google Drive, Dropbox)
• Maintain digital records and ensure accessibility for team members
• Review candidates on Indeed and filter through resumes
• Track project deadlines, action items, and follow-ups across departments
• Maintain contact lists, calendars, and standard operating procedures (SOPs)
• Coordinate with vendors, contractors, or service providers as needed
• Support remote team collaboration using tools like Slack, Asana, Trello, or Microsoft Teams
• Assist with onboarding new staff or contractors by setting up accounts and access
• Monitor task progress and provide reminders or updates to ensure accountability
• Assist with invoice processing, basic bookkeeping, and expense tracking
• Prepare and submit reports related to budget tracking, performance metrics, or productivity
• Respond to customer or client inquiries professionally and in a timely manner
• Manage online reviews, appointment bookings, or CRM updates
• Help coordinate client communications, proposals, and follow-ups

Benefits

Work from Home