Operations and Finance Administrator

Summary

Join Pavago as a detail-oriented Operations and Finance Administrator to support our client’s daily financial and administrative operations. This remote, full-time position, based on Atlantic Standard Time, involves managing the business's financial systems using Zoho Books, handling invoicing, reconciliations, and reporting. You will ensure smooth communication with clients and team members. The role requires strong accounting experience, a finance degree, and proficiency in financial tools. Success in this role demands attention to detail, autonomy, and excellent communication skills. A proactive and results-driven approach is essential for optimizing processes and achieving measurable outcomes.

Requirements

• At least 2 years of proven accounting experience, with a strong preference for expertise in management accounting
• Bachelor's degree in Finance
• Proficiency in Zoho Books preferred; familiarity with QuickBooks or Xero is acceptable
• Experience with tools like ChatGPT, Zoom, and Loom
• Strong attention to detail and ability to manage multiple responsibilities efficiently
• Capable of working independently and taking initiative in a remote setting
• Clear and professional verbal and written communication skills

Responsibilities

• Perform daily bank reconciliations to ensure accuracy
• Manage accounts payable, accounts receivable, and other financial operations
• Assist in preparing and maintaining financial reports and records
• Create and manage customer invoices with accuracy and timeliness
• Monitor and manage receivables to ensure proper cash flow
• Contribute to the setup and optimization of the business's financial and operating system using Zoho tools
• Provide additional administrative support as needed, including organizing financial documents and assisting in operational tasks
• Communicate professionally with clients via email, ensuring all inquiries and issues are addressed promptly
• Work closely with the General Manager and team members to align on financial and operational priorities

Preferred Qualifications

• You ensure accuracy in financial data and optimize processes effectively
• You streamline operations, ensuring timely invoicing, reconciliations, and reporting
• You focus on achieving measurable outcomes, like improving cash flow and financial accuracy
• You work well with teams, aligning on priorities and supporting business goals
• You’re skilled with tools like Zoho Books and thrive in dynamic, evolving environments