Operations Coordinator

Summary

Join Harrison.ai as an Operations Coordinator and master operational excellence across event execution, providing seamless support for executive leaders. You will plan and coordinate both internal and external events, ensuring memorable experiences that enhance the organization's reputation and culture. Responsibilities include managing complex calendars, organizing meetings, and acting as a central point of contact between leadership and internal/external partners. You will also provide comprehensive administrative assistance to the Americas-based team and senior executives. This role requires 5+ years of experience in commercial coordination or a similar role, strong communication skills, proficiency in project management tools, and problem-solving abilities. Harrison.ai offers flexible and remote-friendly work, a $1000 personal L&D budget, access to LinkedIn Learning, and market-leading parental support.

Requirements

• 5+ year’s experience in commercial coordination or a similar role
• Demonstrated ability to manage multiple priorities and projects under pressure
• Strong written and verbal english communication and interpersonal skills
• Proficiency in project management tools and Microsoft Office Suite
• Problem-solving and negotiation skills

Responsibilities

• Delivery of both internal gatherings (such as company-wide meetings, retreats, and team-building activities) and external functions (including investor sessions, client summits, industry conferences, and tradeshows)
• Take charge of event-related planning—securing venues, arranging catering, coordinating audio/visual needs, managing branded materials, and overseeing attendee experience to guarantee smooth execution within budgetary constraints
• Work in close partnership with departments like Marketing and People, as well as outside suppliers, to ensure every event reflects our brand values and achieves its goals
• Collect and analyze feedback after each event to find opportunities for improvement and increase future impact
• Oversee tradeshow involvement, handling everything from registrations and booth assignments to speaker coordination, company profiles, and procurement of essential assets and technology for successful participation
• Provide comprehensive administrative assistance to the Americas-based team and senior executives, managing complex calendars, organizing meetings, booking travel and preparing necessary documentation
• Monitor and prioritize ongoing projects and assignments, ensuring deadlines are met and deliverables are completed efficiently
• Act as a central point of contact between leadership and both internal teams and external partners, facilitating effective communication and collaboration
• Maintain strict confidentiality when dealing with sensitive information and executive matters
• Anticipate and address the operational needs of the leadership team to keep daily workflows running smoothly

Benefits

• Flexible and remote-friendly working
• $1000 personal L&D budget
• Access to LinkedIn Learning
• Opportunities for internal mobility to fast-track your career
• Market-leading parental support including 16 weeks gender-neutral paid parental leave and $10,000 support for egg or sperm freezing