Remote Operations Coordinator

Summary

Join our team as an Operations Coordinator and Inventory Planner! We're seeking a motivated and detail-oriented individual to manage inventory, process orders, and coordinate logistics. The ideal candidate will have experience in inventory management, demand planning, and data analysis.

Requirements

• Previous experience in inventory management, preferably in a supply chain, pharmaceutical or consumer packaged goods (CPG) industry
• Proficiency in using inventory management software such as Fishbowl or similar systems
• Strong skills in Google Sheets/Excel for data analysis and reporting
• Familiarity and experience with accounting concepts
• Experience with accounting software, including QuickBooks Online, preferred
• Excellent communication and collaboration abilities
• Highly Important: Detail-oriented with a focus on accuracy and efficiency
• Ability to work independently and in a team environment
• Willingness to learn new software tools and adapt to changing requirements
• Creative and independent problem solver who can independently recognize issues and concerns and come to the table with ideas for solutions
• Bachelor's degree in Supply Chain Management, Logistics, or a related field (preferred but not required)

Responsibilities

• Manage inventory using the designated system (Fishbowl), including creation of Purchase Orders, receipt of inventory produced by manufacturers, processing of manufacturer bills, and reconciliation of Purchase Orders
• Creation of sales orders through the designated inventory management system and management of communications sent through and received in EDI system (SPS Commerce)
• Ensure accurate and efficient handling of inventory cycles and data management
• Ensure data integrity across all systems including inventory management system (Fishbowl), accounting system (QuickBooks Online), Billing System (Bill.com) and EDI (SPS Commerce)
• Coordinate with internal teams to gather data on production schedule, inventory levels, excess inventory and safety stock, shipments, and sales trends
• Work closely with the Operations Manager and Logistics Manager to streamline processes and improve efficiency
• Work with Finance team to resolve financial discrepancies related to inventory purchasing, sales orders and inventory management system
• Provide reports and analysis on inventory performance and suggest improvements
• Collaborate with external partners, including 3rd party logistics providers and warehousing partners, and vendors (co-manufacturers, co-packers, freight forwarders) to optimize logistics and supply chain operations