Operations Executive Assistant

Summary

Join Pearl Talent and work as a fully remote Operations Executive Assistant for a fourth-generation family-owned farming operation. This full-time role requires 3-5 years of experience in operations management or executive assistance. You will oversee daily operations, manage inventory and vendor coordination, maintain company files, handle executive scheduling, and provide financial and administrative support. The company offers a generous compensation package including ample paid time off, direct mentorship, professional development opportunities, and flexible hours to support work-life balance. This role is ideal for highly organized and detail-oriented individuals with strong communication and project management skills. Apply now to begin your journey with Pearl.

Requirements

• Minimum of 3-5 years of experience in operations management, project management, or an executive assistant role
• Proven experience in operations management and executive assistance
• Highly organized, detail-oriented, and proficient in multitasking
• Strong project management mindset
• Fluent in English with excellent verbal and written communication skills
• Advanced file management skills

Responsibilities

• Oversee daily operations, ensuring efficiency and continuous process improvement
• Manage inventory tracking, vendor coordination, and procurement processes
• Maintain and organize company files, ensuring accessibility and version control
• Manage executive scheduling, travel arrangements, and meeting coordination
• Assist in processing legal documents and contracts as a paralegal
• Process invoices, accounts payable/receivable, and track expenses
• Support budget tracking, financial reporting, and farm operations documentation
• Act as a liaison between departments to streamline internal communication and workflows
• Assist in onboarding new hires and organizing company-wide events and meetings

Preferred Qualifications

• CPA or strong accounting background
• Prior experience in agriculture, manufacturing, or construction industries
• Experience with inventory management and farm operations software
• Background in legal document processing or paralegal work
• Strong problem-solving skills and a proactive approach to process improvements

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance