Payroll and HR Assistant

Summary

Join BDG's HR team as an HR & Benefits Specialist and play a vital role in supporting our employees. You will manage multi-state payroll, benefits administration, and HR systems, ensuring accurate payments and employee understanding of benefits. Responsibilities include administering 401(k) plans, leading benefit orientations, assisting with employee onboarding, providing HR support, and maintaining accurate records. You will also handle employee inquiries, maintain HR systems, and reconcile benefits invoices. This position requires strong organizational and communication skills, experience with payroll and benefits administration, and proficiency in Paylocity and Excel. The ideal candidate will have a Bachelor's degree and relevant certifications. The role is part-time (20-28 hours/week), remote, and offers an hourly rate of $24-$27.

Requirements

• Minimum of 3-5 years of experience in HR, benefits, and payroll
• Familiarity with 401(k), deferred compensation, and ERISA plan administration in a variable compensation environment
• Knowledge of Paylocity or comparable HRIS/payroll systems
• Advanced Excel skills (pivot tables, formulas, data analysis)
• Knowledge of state and local labor law and other compliance
• Experience conducting employee onboarding and benefits administration
• Exceptional organizational, reconciliation, and interpersonal communication skills
• Ability to explain benefit and tax concepts to non-financial professionals
• Strong self-motivation and ability to work independently in a remote setting
• Must be able to work 20-28 hours per week Monday-Friday

Responsibilities

• Serve as backup to the primary payroll processor using Paylocity
• Assist with semi-monthly payrolls
• Assist hourly employees with timecard management
• Follow up with supervisors in approving timecards
• Support documentation and reporting
• Administer 401(k) plans by reconciling weekly contributions
• Lead benefit orientations and email communications for all FT and PT employees
• Assist new employees with accessing the portal and updating contributions
• Coordinate annual nondiscrimination testing, Form 5500 preparation, and audits
• Maintain retirement documentation and coordinate with third-party administrators
• Perform various administrative roles in connection with plans
• Assist employees in enrollments, terminations, and changes for health, dental, vision, FSA, HSA, life insurance, and other benefits
• Assist in annual open enrollment, including coordination with vendors and internal communication
• Audit deductions and ensure benefit eligibility and payroll alignment
• Resolve employee benefit issues and serve as liaison with insurance carriers
• Reconcile benefits invoices and coordinate payments
• Launch onboarding packages to new hires and assist in completing the onboarding process, including I-9 verification
• Provide ongoing HR support to staff, management, and partners regarding benefits, policies, and leave
• Maintain accurate and compliant records
• Respond to inquiries about firm policies, benefits, and general HR matters
• Maintain BDG Link to publish HR related information to employees
• Maintain employee data in Paylocity, including terminations, changes in position, union status, merit increases, etc

Preferred Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, Economics or related field
• Professional certifications (e.g., SHRM-CP, CEBS, CRPS)

Benefits

$24 - $27 an hour