Pilot.com is hiring a
Payroll Manager

Summary

The job is for a Senior Payroll Manager at Pilot, a fintech startup. The role involves managing the full cycle payroll process, ensuring compliance with company policies and regulations, and providing excellent customer service to internal customers. The ideal candidate should have a Bachelor's degree in Accounting, Finance or related field, 10+ years of payroll processing experience, proficiency with ADP WorkforceNow, knowledge of federal and state regulations, and strong communication skills.

Requirements

• Bachelor’s degree (or above) in a Accounting, Finance or related field and/or equivalent experience
• Minimum 10+ years of payroll processing experience, with experience on the finance team at an audited company
• Experience at a tech startup
• Maintains strict confidentiality of sensitive information
• Extensive knowledge and ownership of the payroll function in a fast paced organization, including preparation, balancing, internal control, and payroll taxes required
• Proficient with ADP WorkforceNow
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements
• Proficient with Microsoft Office Suite or related software

Responsibilities

• Manage the full cycle payroll process ensuring delivery of accurate and timely payroll in compliance with company policies, state, and federal regulations
• Provide excellent customer service to internal customers
• Develop and implement scalable payroll processes to support Pilot’s growth
• Accountable for processing payroll including salaries, benefits, garnishments, imputed income transactions, taxes, and other deductions for a multi-state company
• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary
• Manage payroll associated applications including, but not limited to, ADP WorkforceNow, TSheets, Wex, and Expensify
• Ensures timely quarterly and annual tax filings
• Performs payroll reconciliations to support finance in payroll and tax preparation for payroll related accounts
• Supports the monthly payroll related general ledger accounting reconciliations per the close schedule
• Respond to all unemployment claims , garnishment inquiries, and regulatory notices. in a timely manner
• Prepare and file quarterly employer tax returns
• Manage internal controls over time and attendance to resolve payroll discrepancies
• Process 401k deductions in compliance with appropriate laws
• Assist with disbursement of stock related calculations and reporting
• Ensure processing of new hires, transfers, promotions, and terminations are maintained accurately and in compliance with regulations
• Interpret new legislation impacting payroll and optimizing best practices e nsur ing proper pay controls are in place and adhered to at all times
• Responsible for timely resolution of all escalated issues and employee inquiries related to pay
• Respond to internal and external audit requests by providing supporting records and documentation
• Continuously identify and develop solutions for process efficiencies to improve productivity
• Produce scheduled and ad-hoc reports as needed
• Drive special projects to meet business objectives

Preferred Qualifications

• Strong communications and relationship - building skills to effectively support and connect with a diverse team
• Excellent written and presentation skills
• Excellent organizational skills and attention to detail
• Demonstrated success in meeting exceptionally high standards in a high - volume, fast-paced & hands-on environment
• Ability to diagnose problems with strategic thinking skills, as well as drive appropriate solutions with self-initiative
• Understanding and ability to be highly productive and influential in a matrixed management environment

Benefits

• Flexible vacation/time-off policy
• All federal holidays are observed
• Competitive benefits package including wellness benefits such as Spring Health, Headscape, One Medical, Aaptiv and Rightway
• Parental leave for birthing or non-birthing parents – 100% pay for 12 weeks
• 401(k) plan