Remote Payroll Specialist

Summary

Join us as we leverage innovative thinking and teamwork to explore new opportunities and possibilities! We are seeking a skilled and experienced In-House Payroll Specialist to lead the transition from outsourced payroll to in-house payroll operations in Belgium and the Netherlands.

Requirements

• Minimum 5 years of payroll experience in in-house processing in Belgium and or Netherlands
• Fluent in Dutch, English (strong), and French (written and verbal communication)
• Must be located in Europe
• In-depth experience handling payroll directly and independently on a payroll software

Responsibilities

• Lead the transition of in-house payroll operations using our local payroll software
• Setup client-specific requirements, adhering to local legal requirements and Collective Bargaining Agreements (CBA), and necessary pay code configurations
• Manage the end-to-end payroll cycle, ensuring accurate and timely processing of payroll data, including gathering, calculating, inputting, and validating information
• Close contact with the local Authorities to lead the required paperwork, handle all relevant filings and registrations for social security, tax authorities, and other statutory requirements
• Responsible for the completed documentation in the archive and supports possible audits with documentation prepared for the Authorities
• Ensure compliance with local statutory processing, including monthly, quarterly, and annual tax filings. This involves obtaining relevant documentation from staff, computing tax processing, and producing required reports/forms for filing to tax authorities and employees
• Maintain and update employee data accurately in the payroll database
• Generate and distribute payslips promptly to all staff members
• Address employee inquiries related to wages, deductions, attendance, and time records
• Stay up-to-date with exemptions or status changes and handle them efficiently
• Adhere to payroll policies, procedures, and relevant laws, ensuring compliance
• Investigate and resolve discrepancies in all payroll-related tasks
• Maintain strict confidentiality of employees' pay records
• Prepare and complete payroll reports for record-keeping purposes or managerial review
• Provide support to HR operations in the country
• Act as an escalation point for clients' employees, ensuring timely resolution of queries
• Stay informed about the latest HR trends and regulatory changes, communicating relevant updates to the teams
• Assist in other ad hoc projects as requested

Benefits

• Unlimited Time Off Policy
• Fully Remote Position with Flexible Work Hours
• Competitive Salary