Remote Payroll Specialist

Summary

Join Upwork, the world's work marketplace, as a detail-oriented and experienced Payroll Specialist with 2-5 years of hands-on Workday payroll processing experience. The ideal candidate will have comprehensive end-to-end payroll process knowledge, proficiency in payroll audits, and a deep understanding of payroll taxes and other complex tax situations.

Requirements

• Experience: Demonstrated experience in payroll processing across multiple states/sites with a strong background in Workday payroll
• Knowledge: In-depth understanding of end-to-end payroll processes, payroll audits, payroll taxes, and complex tax situations
• Excel Proficiency: Advanced skills in Microsoft Excel, including functions, formulas, pivot tables, and data analysis
• Attention to Detail: Exceptional attention to detail with a high degree of accuracy in data handling and processing
• Analytical Skills: Strong analytical and problem-solving skills with the ability to interpret payroll data and identify discrepancies
• Communication: Excellent verbal and written communication skills. Ability to effectively communicate payroll information to employees and management
• Confidentiality: Maintain strict confidentiality of payroll information and employee data
• Time Management: Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Adaptability: Flexibility to adapt to changing regulations and processes

Responsibilities

• Prepare and process semi-monthly full cycle US exempt and non-exempt payroll
• Handle imputed income, garnishments, benefits, taxes, and off-cycle requests
• Ensure compliance with Federal, State, and local regulations
• Handle the entire payroll process, including data entry, payroll calculation, validation, distribution, and reporting
• Administer the electronic timekeeping system
• Monitor the submission of approved timesheets, ensure data validity, and ensure adherence to FLSA content to/from payroll service
• Verify the accuracy of payroll elements including base pay, bonuses, equity, commissions, payroll taxes, and various deductions
• Ensure accurate calculation and reporting of payroll taxes, including federal, state, and local taxes. Handle complex tax situations and resolve tax issues as they arise
• Establish and maintain accurate tax jurisdictions within payroll systems
• Regularly review and reconcile payroll tax filings and deposits, coordinating with ADP to resolve discrepancies and ensure compliance
• Ensure accurate and timely 401(k) funding and reporting, assist with annual 401(k) audits, and ensure compliance with ERISA and IRS regulations
• Generate payroll reports for management, finance, and HR departments. Provide analysis and insights on payroll data
• Address and resolve payroll-related inquiries from employees. Provide guidance on payroll policies and procedures
• Identify opportunities for process improvements within the payroll function and implement solutions to enhance efficiency and accuracy
• Stay up-to-date with changes in payroll laws and regulations. Ensure compliance with all federal, state, and local payroll laws
• Work closely with HR, finance, and other departments to ensure seamless payroll processing and data accuracy