People Operations Coordinator

Summary

Join Invisible Technologies as a People Operations Coordinator and become the backbone of operational excellence in HR processes. You will manage employee lifecycle systems and workflows, ensuring accuracy and compliance in onboarding, benefits, and offboarding. Working closely with various teams, you will handle tactical execution and build scalable, people-first infrastructure. The role involves maintaining employee records, performing data audits, managing HR inquiries, coordinating onboarding logistics, processing terminations, and supporting data reporting. You will also manage HR task requests through project management tools and maintain system hygiene. This position requires strong HR experience, familiarity with HRIS platforms, and comfort working with cross-functional teams.

Requirements

• 6 months to 2 years of hands-on HR experience, ideally in a fast-paced or start-up environment where you've supported foundational People Operations functions
• Familiarity with HRIS platforms (e.g., Rippling, Deel), and a track record of maintaining clean and compliant employee data
• A working knowledge of benefits administration, including data hygiene, enrollments, and coordination with internal or external partners
• Comfort working with cross-functional teams (Legal, Payroll, IT/Security) to ensure people processes are aligned and executed smoothly
• ���​Experience managing a Jira queue or equivalent project/ticketing system, with the ability to triage requests, escalate when necessary, and track issues to completion

Responsibilities

• Maintain and update employee records across core HR systems (e.g., Rippling, Deel), ensuring accuracy in job titles, employment classifications, equity grants, and benefits data
• Perform regular audits of HRIS data, onboarding workflows, and compliance documentation to identify inconsistencies and ensure records meet internal and legal standards
• Manage the People Jira queue and respond to Tier 1 system and HR inquiries—such as employment verifications, policy clarifications, and access issues—acting as the first line of support for Builders and internal stakeholders
• Coordinate onboarding logistics, including background check tracking, I-9 verification, onboarding call invites, and classification checks for new hires and contractors
• Process terminations and employee offboarding with attention to detail, confirming system accuracy, and final pay readiness in collaboration with Payroll
• Route and manage HR task requests through project management tools like ClickUp and Jira, escalating to relevant teams when appropriate and tracking follow-through
• Support basic data pulls and reporting needs for the People, Legal, Finance, and IT/Security teams, ensuring timely and accurate delivery of HR-related information
• Keep key workflows clean and up-to-date, closing out employee profiles and performing system hygiene across platforms to maintain operational readiness and compliance
• Special projects and tasks as assigned in partnership with the People team

Benefits

Bonuses and equity are included in offers above entry level