People Ops Specialist

Summary

Join Pennylane, a rapidly growing Fintech company, as a People Ops Specialist! You will be the main point of contact for employees in your assigned departments, supporting them throughout their employee lifecycle. Your responsibilities include managing onboarding and offboarding, maintaining employee records, overseeing employment contracts, managing absences, preparing payroll, monitoring employee benefits, ensuring optimal employee experience, contributing to HR process improvements, supporting HR projects, and ensuring HR compliance. This role requires 3+ years of experience in a similar role within a fast-growing startup, in-depth knowledge of HRIS systems (particularly Lucca), and fluency in French and English. The position can be based in Paris or fully remote within France. Pennylane offers a competitive compensation package, company shares, remote work flexibility, generous paid time off, wellness benefits, and professional development opportunities.

Requirements

• 3+ years of experience in a similar role in a fast-growing start-up
• Autonomous and efficiently manage multiple priorities in a constantly evolving environment
• In-depth knowledge of HRIS systems, particularly Lucca, and HR tracking/automation tools
• Fluent in French and English

Responsibilities

• Manage onboarding and offboarding processes
• Maintain and update employee administrative records
• Oversee employment contracts, amendments, certificates, etc
• Manage absences (leave, sickness, etc.)
• Prepare and transmit payroll variables to the payroll provider
• Monitor employee benefits (health insurance, pension, meal vouchers, etc.)
• Ensure an optimal employee experience: act as the main point of contact for Pennylaners, providing essential information throughout their journey at the company
• Contribute to the continuous improvement of the employee experience
• Be a key point of contact for employees regarding daily HR matters
• Support the digitalization of HR tools and the optimization of processes
• Take part in HR projects (diversity & inclusion, EVP, QWL, etc.)
• Prepare and monitor HR reporting (dashboards, social indicators)
• Ensure regulatory HR monitoring
• Ensure compliance with legal and social obligations
• Maintain documentation and operational support: keep essential operational documentation up to date, including the onboarding booklet, Notion information pages, and other charters and guides

Benefits

• You'll be able to work remotely from your country of residence, as long as it is in Europe and within a maximum time difference of two hours from the CET time zone
• Wherever you are based, you will get 25 vacations days paid by Pennylane
• You’ll have a competitive compensation package
• You'll get company shares to enjoy a piece of the success story you're building with us
• You’ll have a budget to turn your home into a more comfortable workspace, as well as a monthly allowance to work from a coworking space whenever you feel like it
• Through our partner Gymlib, you’ll have access to 8000 fitness spaces in Europe and more than 300 activities related to wellness
• You’ll have access to Busuu to perfect your English or your French
• You’ll get the latest Apple equipment
• We are committed to regularly coming together for company events such as Tech Days (which bring remote Pennylaners together every 3 months) or our annual company seminar, fostering significant moments of cohesion for everyone
• If you are based in France, you will have a French contract following French regulation on top of the additional perks : 6 to 12 RTT, 5 weeks PTOs, lunch credits (Swile), Alan Blue healthcare cover and regular events in cities where Pennylaners are mostly presents (Lyon, Bordeaux, Nantes…)