Executive Assistant

Summary

Join Jane, a remote-first company dedicated to simplifying healthcare for practitioners and patients, as a highly organized and tech-savvy Executive Assistant. Support a team of executives across various departments, including Marketing, Product, Engineering, Finance, People, and Design. This newly created role requires managing calendars, coordinating travel and meetings, handling communications, and leveraging AI tools to streamline operations. The ideal candidate thrives in fast-paced environments, anticipates needs, and possesses excellent communication and organizational skills. Jane offers a competitive salary range, growth opportunities, and a supportive work environment with flexibility and autonomy. The company values collaboration, humility, and a growth mindset. Join a team committed to making a positive impact on the healthcare community.

Requirements

• 5+ years of experience as an executive assistant in a fast paced, scaling environment
• Ability to support a team of executives in different functions
• Growth & Improvement mindset: curiosity and drive to continuously learn and explore ways to make things simple, more efficient and productive for our busy team of executives
• Excellent communication and writing skills; confident drafting high-level correspondence
• Highly organized with exceptional attention to detail and time management
• Comfortable balancing multiple tasks, managing shifting priorities, and working independently
• Tech Saavy: Comfortable with Google Suite (Gmail, Google Docs), Slack, Notion, AI tools such as Fellow, Travel platforms (such as Travel Perk)

Responsibilities

• Own and manage calendars, scheduling meetings, coordinating appointments, and ensuring optimal time allocation
• Arrange occasional travel, including flights, accommodations, and itineraries
• Coordinate executive lunches, dinners, and board meetings, including handling catering and on-site logistics
• Monitor and triage the executive team’s inboxes, prioritize communications, and draft follow-ups as needed
• Organize all aspects of board meetings, including scheduling, materials preparation, and food arrangements
• Utilize modern tools—including AI platforms and productivity apps—to automate tasks, increase efficiency, and assist in daily operations

Benefits

• Minimum annual salary of $65,100 and maximum annual salary of $97,600
• Remote work, flexible hours