Program Management Specialist

Summary

Join Wellhub, a corporate wellness platform, as a Program Management Specialist in São Paulo! Oversee and manage project workflows for the Marketing team, handling demand allocation, task prioritization, and ensuring project deadlines are met. This role requires strong business acumen and process-driven skills. You will manage the Branding team's demand flow, define project schedules, oversee team tasks, and manage project workflows. Effective stakeholder communication and leveraging business knowledge are crucial. Live the mission by fostering a supportive environment focused on wellbeing and work-life balance.

Requirements

• Bachelor's degree in Project Management, Marketing, Business Administration, Industrial Engineering, or related fields
• Proficiency in project management tools
• Familiarity with branding, acquired through experience in consulting, agencies, or similar environments
• Experience in project management, especially in marketing or branding, with a strong focus on managing deadlines, resources, and deliverables
• Previous experience in advertising agencies, consultancies, or similar settings
• Experience organizing projects, schedules, and workflows is essential
• Fluency in English is required
• Alignment with a culture of well-being and a healthy work-life balance

Responsibilities

• Manage the Branding team’s demand flow (this team is responsible for building, growing, and protecting the Wellhub brand)
• Receive briefings from all areas of the company requesting Branding support
• Review briefings to ensure they are properly completed with all necessary information, connecting with the requesting teams to clarify and request additional information when needed
• Allocate resources and prioritize tasks in collaboration with the Brand Director, managing the workflow and ensuring the team meets deadlines
• Analyze, discuss allocations, organize timelines, and distribute tasks within the team
• Define project schedules and manage project timelines to ensure on-time delivery, as well as organize project priorities
• Be responsible for organizing the project pipeline and structuring internal processes for the Branding team
• Oversee and manage team tasks, track deliverables and deadlines, and ensure all outputs are aligned with business objectives
• Conduct checkpoints, ensure delivery quality, and monitor deadlines
• Be responsible for managing project workflows, ensuring all processes are optimized and efficient
• Communicate progress to stakeholders, align on changes, and validate deliverables
• Leverage business knowledge to effectively manage project flow and understand the strategic direction of each task
• Live the mission: inspire and empower others by genuinely caring for your own wellbeing and your colleagues
• Bring wellbeing to the forefront of work, and create a supportive environment where everyone feels comfortable taking care of themselves, taking time off, and finding work-life balance

Preferred Qualifications

Having worked with project management, even if not in a formal project management role, is a plus

Benefits

• Health, dental, and life insurance
• At Wellhub, flexibility fosters a happier, healthier, and more productive work environment for everyone. As a Flexible First company, we offer two work model options: flexible hybrid and full remote, and make the office a place for collaboration, community, and team building. The model for this role can be discussed with your recruiter and hiring manager
• We offer all employees a home office stipend and a monthly flexible work allowance to help cover the costs of working from home
• Wellhubbers and their leaders can make the best decisions for their scope. This includes flexibility to adjust their working hours based on their personal schedule, time zone, and business needs
• We believe in our mission and encourage our employees and their families to take care of their wellbeing too. Access onsite gyms and fitness studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental health support, and more
• You will receive the Gold plan at no cost, and other premium plans will be significantly discounted
• We know how important it is that our employees take time away from work to recharge
• Vacations after 6 months and 3 days off per year + 1 day off for each year of tenure (up to 5 additional days) + extra day off for your birthday
• Welcoming a new child is one of the most special moments in your life and we want our employees to take the time to be present and enjoy their growing family
• We offer 100% paid parental leave to all new parents and extended maternity leave
• Outstanding opportunities for personal and career growth
• That means we maintain a growth mindset in everything we do and invest deeply in employee development
• An exciting and supportive atmosphere with ambitious people from around the world!
• You’ll partner with global colleagues and share in the success of a high-growth technology company disrupting the health and wellness space
• Our value-based culture of trust, flexibility, and integrity makes this possible every day