Project Accounting Specialist

Summary

Join Woodard & Curran as a Project Accounting Specialist and contribute to our mission of clean water, safe environments, and healthy communities. You will be responsible for billing projects, working with project managers and assistants, and ensuring accurate financial reporting. This position requires strong attention to detail, proficiency in project accounting software, and excellent communication skills. Initially based in St. Charles, this role offers the potential for a remote or hybrid work arrangement. We offer competitive pay, annual bonus opportunities, and a comprehensive benefits package including retirement savings, paid time off, health insurance, and more. We are committed to fostering a respectful and inclusive work environment.

Requirements

• Bachelor’s degree in Accounting or Finance and 1 year of relevant experience; or 3 years of relevant experience
• Proficient in MS Office, including Excel, Word, and Outlook
• Strong organizational skills and attention to detail
• Ability to multi task in a fast paced deadline oriented environment
• Strong verbal, written and interpersonal communication skills
• Ability to think critically and problem solve

Responsibilities

• Issue draft invoices and billing reports for projects, work with Project Managers (PM’s) and Project Assistants (PA’s) to edit draft invoices as needed,and produce final invoices for clients
• Understand billing moves and how they affect Payroll, AP, and Billing
• Void and reissue invoices when necessary, including posting to the correct accounting period
• Process project closeouts, including WIP and AR write offs
• Interpret client contracts in order to validate that the information received on PCFs is current, accurate and consistent
• Set up new projects with total compensation, cost budgets, and billing terms according to the client contract
• Update projects for changes in total compensation and cost budgets
• Research and resolve questions and/or issues concerning project accounting and provide analysis and backup for Projects/Contracts when requested
• Understand project revenue and profit and be able to discuss the process with PMs
• Act as back up to Project Accounting Specialists to cover PTO
• Produce ad hoc reports for Project Managers including financial reporting
• Assist with the annual audit
• Minimum annual travel required

Preferred Qualifications

• Proficient in Deltek Vision or similar project accounting software preferred
• Basic knowledge of project accounting concepts and practices preferred

Benefits

• 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed
• Observed holidays: Choose up to 9 holidays to observe annually
• Vacation: Accrued based on years of experience and calculated on hours worked
• Sick time: Paid sick time for non-work related illness or injury
• Parental leave : Up to 80 hours of Paid Parental Leave for child bonding
• Disability: Paid short and long term disability
• Health : Medical plan options; plus dental and vision plans
• Life : Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life
• Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources