Project Assistant

Summary

Join 20four7VA as a Project Assistant and support the Project Manager in overseeing projects from start to finish. This Junior/Senior Level role, requiring a minimum of 10 hours per week, involves managing invoices, scheduling meetings, tracking project budgets, and maintaining project documentation. The position demands excellent communication and organizational skills and is based in the Philippines or Belize with a neutral English accent required. The company offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and a supportive community. Apply now to join our remote team!

Requirements

• REQUESTED EXPERIENCE TIER LEVEL: Junior/ Senior Level
• MIN. HOURS/WEEK: 10 hours
• SHIFT TIME ZONE: EST
• SHIFT HOURS: between 9:00am to 5:00pm
• SHIFT DAYS: Monday to Friday
• Number of VAs: 1
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: neutral accent
• REGION PREFERENCES: Philippines OR Belize only

Responsibilities

• Collect and submit invoices for processing
• Track and confirm payments, ensuring timely and accurate processing
• Maintain records of invoices and payments for reference and auditing purposes
• Schedule meetings between key stakeholders, including project team members, clients, and vendors
• Prepare and distribute meeting agendas, take notes, and follow up on action items
• Coordinate and manage project calendars to avoid conflicts and ensure timely meetings
• Assist in the development and updating of project plans and schedules
• Monitor project timelines and milestones, helping to keep the project on track
• Support the Project Manager in tracking project budgets and expenditures
• Act as a liaison between the Project Manager, team members, and stakeholders
• Prepare and distribute project reports and updates
• Handle routine project-related inquiries and escalate complex issues to the Project Manager
• Maintain project documentation, including contracts, reports, and correspondence
• Ensure that all project files are organized and accessible for team members and stakeholders
• Provide general administrative support to the project team
• Perform other duties as assigned by the Project Manager

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you