Project Coordinator

Summary

Join Dudek as a Project Coordinator and support the Department of Water Resources (DWR) Watercraft Inspection Program. This mid-level role involves managing staff schedules across multiple sites, serving as the primary contact for field personnel, and ensuring operational coverage. You will track staff availability, prepare work schedules, and ensure compliance with regulations. Responsibilities include field operations support, addressing staff inquiries, coordinating travel, and assisting with supply needs. Administrative duties involve processing timesheets and expense reports, maintaining employee rosters, and ensuring data accuracy. The position demands strong communication, problem-solving, and adaptability in a fast-paced environment. This remote position offers a competitive hourly rate.

Requirements

• Bachelor’s degree from an accredited institution
• 5+ years of experience
• Demonstrated attention to detail and ability to manage complex, evolving logistics
• Experience scheduling shift-based workforces, preferably without specialized scheduling software
• Must be proficient in Microsoft Excel and capable of building or adapting tools as needed for scheduling and tracking
• Comfortable working in a high-paced, often chaotic environment with a calm, solution-oriented approach
• Strong communication and interpersonal skills – able to build rapport with remote field teams and troubleshoot issues quickly
• Proven ability to bring order to ambiguity and adapt to changing circumstances on short notice
• Ability to be available at night and on weekends to help answer calls, organize incoming data or resolve late-hour schedule changes

Responsibilities

• Staff Scheduling: Track staff availability and maintain accurate schedules
• Prepare and distribute bi-weekly work schedules and daily staffing plans for the watercraft inspection station and 6 seal check stations with varying operational hours
• Ensure schedules comply with meal and rest break regulations and maintain consistent customer-facing staffing throughout all shifts
• Field Operations Support: Serve as the first point of contact for field staff inquiries regarding shifts, scheduling conflicts, and time-off requests
• Coordinate travel logistics of team members as needed
• Assist with coordinating and resolving field supply and recourse needs that may come up throughout the program
• Administrative Duties: Review and process timesheets and expense reports, with a focus on accuracy and timeliness (especially on Mondays)
• Maintain a current roster of all program employees

Preferred Qualifications

• Prior experience in operations coordination, field program support, or logistics management
• Background in customer service or public-facing work environments is a plus
• Familiarity with government agency work or water resource programs is helpful but not required

Benefits

$23-30/hourly