Project Coordinator

Summary

Join Total Commerce Partners as an Executive Operations Coordinator and support our E-commerce Executive/Director in driving business operations, client management, and project organization. This role requires project management support using Asana, communication management across various platforms, meeting coordination, agenda preparation, project oversight, and marketing strategy support. The ideal candidate will possess exceptional organizational and time management skills, strong communication abilities, and experience in a similar role. This position offers hands-on experience with Shopify and e-commerce operations, opportunities for professional development, and the chance to work with a collaborative team. A competitive salary and the opportunity to work with a talented team are also included.

Requirements

• Proven experience as an Executive Assistant, Project Coordinator, or similar role
• Proficiency in Asana, Slack, and other productivity tools
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to handle confidential information with discretion and professionalism
• Strategic thinker with a proactive approach to problem-solving
• Access to a reliable laptop with a stable internet connection and power backup
• Familiarity with the Google Suite (Docs, Sheets, Slides)

Responsibilities

• Utilize Asana and other project management tools to monitor, review, and organize daily tasks
• Prepare concise summaries of the day’s tasks for the executive team
• Review incoming emails, prioritize and respond where appropriate, and flag critical issues for the executive team
• Manage Slack communications, ensuring messages and updates are addressed in a timely manner
• Attend meetings, take comprehensive notes, and email detailed summaries to participants promptly
• Assist in scheduling meetings and managing the executive calendar
• Draft agendas for all retainer clients, ensuring alignment with client priorities and goals
• Prepare internal agendas for team meetings and follow up on progress across projects
• Check on the status of ongoing projects, ensuring deadlines are met and tasks are on track
• Collaborate with team members to resolve bottlenecks and keep the executive informed of updates
• Develop weekly marketing ideas and strategies in collaboration with the executive team
• Research trends and opportunities to enhance the company’s marketing efforts

Preferred Qualifications

Experience in marketing or strategy development is a plus

Benefits

• Competitive salary
• Opportunity to work with a talented and ambitious team dedicated to building a growing business
• Work directly with a dynamic and experienced E-commerce Executive
• Gain hands-on experience with Shopify and e-commerce operations
• Opportunity for professional development and growth within the e-commerce industry
• Be part of a collaborative team passionate about driving success for clients