Project Coordinator

Summary

Join Alexa Translations, a leading translation service provider, as a Translation Project Manager. You will oversee translation projects from start to finish, ensuring quality, timely delivery, and budget adherence. This role demands strong project management skills, linguistic expertise, and excellent communication. You will collaborate with clients, translators, and stakeholders, managing resources and resolving issues. The position requires a bachelor's degree in a related field and at least 3 years of experience in translation project management. Fluency in French and English is essential.

Requirements

• Bachelor's degree in Translation, Linguistics, Communication, or a related field
• Minimum of 3 years experience in translation project management or coordination
• Fluent in French and English
• Available to work from 10:00 am to 6:30 pm (EST)
• Excellent project management skills, including planning, organization, and resource allocation
• Strong communication and interpersonal skills, with the ability to effectively collaborate with clients, translators, and other stakeholders
• Attention to detail and commitment to delivering high-quality results
• Ability to work under pressure and meet tight deadlines
• Proficiency in project management software and tools
• Self-driven and solution-oriented
• Desire to work in a fast-growing and technology-driven environment

Responsibilities

• Collaborate with clients to gather project requirements, including language pairs, subject matter, deadlines, and specific instructions
• Determine project scope, objectives, and deliverables
• Assess resource requirements, including translators, proofreaders, and other project team members
• Develop project plans, timelines, and budgets, ensuring alignment with client expectations
• Conduct risk assessments and develop mitigation strategies
• Identify and assign appropriate translators and language specialists based on project requirements and their expertise
• Coordinate with translation vendors or freelancers to secure resources if necessary
• Manage resource allocation, workload distribution, and availability throughout the project lifecycle
• Monitor team performance, provide guidance and support, and address any issues or conflicts that arise
• Oversee project execution, ensuring adherence to project plans, timelines, and quality standards
• Monitor project progress and manage potential risks or issues that may impact project delivery
• Implement project control measures, such as change management processes and quality assurance procedures
• Conduct regular status meetings, provide project updates to stakeholders, and address any concerns or questions
• Manage project documentation, including translation memories, glossaries, and style guides
• Serve as clients' primary point of contact, maintaining regular communication to understand their needs and expectations
• Provide timely updates on project status, milestones, and any changes that may impact project scope or timeline
• Address client feedback and concerns, ensuring client satisfaction throughout the project lifecycle
• Collaborate with clients to resolve any linguistic or technical issues and incorporate their feedback into project deliverables
• Conduct quality checks on translated materials to ensure accuracy, consistency, and adherence to client requirements
• Collaborate with translators and proofreaders to address any linguistic or technical issues
• Ensure timely delivery of high-quality translated materials within project deadlines
• Implement and maintain quality control processes to uphold translation standards
• Conduct post-project evaluations to assess project success and identify areas for improvement
• Prepare project reports, including project summaries, lessons learned, and recommendations for future projects
• Track project financials, ensuring adherence to budgetary guidelines
• Contribute to process improvements and the development of best practices for translation project management

Preferred Qualifications

Project management certification