Project Coordinator

Summary

Join Arbour Group's client, a leading elevator and escalator consulting and inspection firm, as their new Project Coordinator. This role provides essential support to consultants and project managers, encompassing administrative and coordination tasks throughout project lifecycles. Responsibilities include proposal development, project setup, client communication, internal coordination, and administrative support. The ideal candidate will possess a Bachelor's degree (preferred), 1-3 years of relevant experience, and proficiency in Microsoft Office Suite, M-Files, and Salesforce. Excellent communication, organizational, and problem-solving skills are crucial. The position offers a remote work arrangement, competitive salary, and benefits, along with opportunities for collaboration with international experts.

Requirements

• Bachelor's degree in Business Administration, Project Management, or a related field preferred
• 1-3 years of experience in an administrative or project support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), M-Files, and Salesforce
• Excellent written and verbal communication skills
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
• Detail-oriented with a high degree of accuracy
• Ability to work independently and as part of a team
• Strong problem-solving and critical thinking skills
• Excellent interpersonal and communication skills

Responsibilities

• Assist in the drafting and preparation of proposals, including writing sections, gathering information, and formatting documents
• Conduct research and compile data to support proposal development
• Coordinate project setup activities, including gathering necessary information, creating project plans, and coordinating between clients and consultants
• Ensure accurate and timely data entry into Salesforce, including client information, proposal and project details, and information updates
• Assist with client communication, including answering inquiries, scheduling meetings, and disseminating project information
• Build and maintain positive relationships with clients and VDA employees
• Coordinate with internal consultants and team members to ensure project deliverables are met
• Assist Project Manager with the scheduling and coordination of internal meetings and workshops
• Draft various documents, including proposals and as needed specifications, reports, presentations, and other project-related materials
• Provide editing and formatting support for project documents
• Manage project files and documentation
• Perform other administrative tasks as needed
• Answer and dispatch telephone calls

Benefits

• Work in a company with a solid track record of performance
• Have a remote working arrangement, on top of a competitive salary offer and employment benefits
• Have the opportunity to work with a diverse team and collaborate with different industry experts and SMEs internationally