Executive Project Coordinator

Summary

Join Keller Executive Search as a highly organized and detail-oriented Executive Project Coordinator! This fully remote position supports executive search operations by coordinating complex projects, managing stakeholder communications, and ensuring seamless delivery of executive recruitment services. You will work with senior-level clients and candidates, contributing to high-impact executive placements. Responsibilities include coordinating multiple projects, maintaining project timelines, facilitating communication, preparing documentation, scheduling meetings, monitoring budgets, maintaining databases, supporting business development, and ensuring compliance. The ideal candidate possesses a bachelor's degree, 3-5 years of relevant experience, strong communication and organizational skills, and proficiency in Microsoft Office Suite. This role offers various benefits, including health insurance, paid time off, and professional development opportunities.

Requirements

• Bachelor's degree in Business Administration, Project Management, Human Resources, or related field
• Minimum 3-5 years of project coordination or project management experience, preferably in professional services
• Demonstrated experience in stakeholder management and client-facing roles
• Exceptional organisational and time management skills with ability to prioritise competing demands
• Strong written and verbal communication skills in English
• Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
• Experience with CRM systems and project management software
• High level of discretion and ability to handle confidential information
• Strong attention to detail and commitment to quality delivery

Responsibilities

• Coordinate and manage multiple executive search projects simultaneously from initiation through completion
• Maintain detailed project timelines, milestones, and deliverables to ensure on-time completion of search assignments
• Facilitate communication between consultants, clients, and candidates throughout the executive search process
• Prepare comprehensive project documentation, reports, and presentations for internal teams and clients
• Schedule and coordinate interviews, assessment sessions, and client meetings across multiple time zones
• Monitor project budgets and resource allocation to ensure profitability and efficiency
• Maintain accurate candidate and client databases, ensuring data integrity and confidentiality
• Support business development activities by preparing proposals and pitch materials
• Coordinate due diligence processes and reference checking procedures
• Assist with contract management and onboarding processes for successful placements
• Provide administrative support to senior consultants and managing directors as required
• Ensure compliance with industry regulations and company policies throughout all project activities

Preferred Qualifications

• Previous experience in executive search, recruitment, or talent acquisition
• Project Management certification (PMP, PRINCE2, or similar)
• Experience working in a remote environment
• Knowledge of employment legislation and best practices
• Additional language skills advantageous

Benefits

• Health insurance
• All South African public holidays
• Paid Annual Leave
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment that values collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities