Project Coordinator

Summary

Join DataForce by TransPerfect as a Project Coordinator in the San Francisco Bay Area! You will work closely with team members to execute projects according to plans, ensuring quality, profitability, and performance. Responsibilities include managing project schedules and expenditures, overseeing data assignments, implementing project plans, identifying and mitigating risks, and acting as the point of contact for payment issues. You will also communicate with other teams, build relationships with team members and contractors, and handle multiple projects simultaneously. This role requires exceptional communication, organization, and problem-solving skills, as well as experience in project coordination or a related field.

Requirements

• Exceptional communication skills – being able to communicate important project updates both verbally and in writing
• Effective use of systems and tools to plan, organize, and prioritize, to ensure successful project completion through proficient time management
• Resource planning skills – effectively and strategically distributing resources
• Outstanding teamwork and collaboration skills – ability to interact with all stakeholders
• Problem-solving skills – effective analysis and creative solutions for any problems that might arise
• Excellent Analytical and critical thinking skills – ability to analyze a situation and plan and implement a solution
• Knowledge of file management and other administrative procedures
• Competency in the use of business applications and collaboration tools, including but not limited to the Microsoft suite of applications (Outlook, Excel, Word, PowerPoint, SharePoint, Teams) and Google Workspace suite of products
• A sense of urgency and the ability to work under pressure
• Must be located in the San Francisco Bay Area, California
• While a Bachelor's degree is preferred, we will also consider candidates with relevant experience or a combination of education and experience
• Minimum 1 year of Project Coordination/Project Assistant experience (industry experience a plus)
• Business English language fluency

Responsibilities

• The Project Coordinator supports the Project Manager in the day-to-day activities in the execution of project plans
• They are ultimately responsible for the quality, profitability, and performance of their work through the guidance of their manager
• Responsible for the day-to-day execution of project plans, schedules, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner
• Oversee the day-to-day project activities, from data assignments to and from annotation and Quality Assurance, overseeing and managing the data life cycle
• Work with the Project Manager to implement and execute project plans, working towards ensuring timely, budget-friendly, and quality deliveries
• Identify and mitigate risks while ensuring project quality and accuracy
• Act as the point of contact between contributors and payments team in case of any payment issues
• Communicate with other teams and departments within the company, such as Sourcing, Payments, IT, and Operations, to ensure the smooth running of the project
• Build and maintain excellent relationships with team members, contributors, and independent contractors
• Handle multiple projects simultaneously in a fast-paced environment by effective prioritization
• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project
• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
• Please note that this position may require occasional onsite visits, including client locations and our local office, as needed

Preferred Qualifications

• Awareness of PMI/PMP international project management standards
• Knowledge of AI industry
• Experience supporting Machine Learning data annotation services, data collection, transcription, and staffing
• Experience working with support ticketing systems
• Experience working with crowd workers/community
• Experience working in a multinational/multicultural virtual working environment
• Experience in working in a cross-functional/matrix organization
• Fluency in a language other than English