Remote Project Manager

Summary

The job involves managing complex infrastructure and computer system projects within Alimentiv's IT Department, adhering to PMI-PMP best practices. Responsibilities include project planning, execution, monitoring, risk management, resource coordination, vendor management, document creation, and team performance monitoring. A Bachelor's degree with 4-6 years of related experience and PMP certification is required, along with strong communication skills and proficiency in MS Office products.

Requirements

• A Bachelor's degree
• Minimum of 4-6 years of related experience
• Project Management Institute (PMI) - PMP (PMBOK) certification completed
• Strong written and verbal communication skills
• Proficient with MS Office products
• Experience with Project Management Software (e.g. MS Project, Smartsheet)

Responsibilities

• Successfully plan, execute, manage, change control and deliver numerous concurrent complex infrastructure and computer system projects
• Develop, implement, monitor and be accountable for project operational plans, risk management, resources, project tools/materials, documents, training and timelines
• Ensure alignment with corporate policies and procedures and industry standards, sponsor, and regulatory requirements while maintaining transparent working relationships with cross-functional teams, vendors and partners
• Manage the planning, execution, progress and completion (project lifecycle) of assigned IT and complex systems projects
• Create and present accurate estimates of effort, costs and timescales for proposed projects and assist in prioritization
• Define Project Charter (e.g. project objectives, scope and deliverables) and confirm alignment with business and system strategies
• Secure and coordinate the necessary resources for projects by working with system owners, technical system experts and/or appropriate line managers, including any vendor or third-party resources
• Ensure project activities adhere to project management methodologies and industry standards, applicable regulations, guidelines and corporate policies and procedures - including appropriate meeting minutes, documentation and controls
• Review project costs and alignment with project budgets
• Identify and assess project risks and determine mitigation strategies in coordination with stakeholders
• Manage other corporate projects and initiatives, requiring PMP best practices, as defined by the strategic needs of the organization (e.g. mergers and acquisitions, office relocations or openings)
• Identify, assign, monitor and provide guidance and input into the completion of interdisciplinary project tasks
• Provide team and project performance feedback to system owners, product line owners and/or department managers when necessary
• Lead the planning and creation or revision of Quality System policies and procedures for use with computer systems and impacted processes
• Ensure effective training is planned, developed and delivered in accordance with project timelines
• Manage the appropriate creation, delivery, maintenance of project related data, documents, equipment and tools
• Develop new/or improved project approaches, documents, guidelines and tools in response to project retrospectives and/or changes in regulatory or industry guidelines
• Organize and provide input into vendor negotiations for new system purchases, changes in scope or timelines to existing systems and communications with both internal and external stakeholders
• Act as the primary liaison throughout the project life cycle ensuring internal and external stakeholder and/or vendor expectations are appropriately managed, addressing and resolving issues, planning and executing all project meetings, assisting with strategies and materials, and providing regular project status reports
• Monitor vendors and partners to ensure they are meeting agreed upon timelines, contractual obligations, deliverables and escalate issues/concerns when necessary
• Plan and execute the creation and/or updating of information security framework documents, including applicable Quality System documents, and controls (e.g. ISO 27001 and SOC 2) to ensure compliance with industry standards
• Prepare and participate in internal and external surveillance and recertification audits, coordinate the collection of evidence and work with internal teams to address applicable compliance gaps
• Plan and execute the collection of third-party risk assessments for Alimentiv IT vendors
• Analyze vendor responses to determine adequacy of controls and work with vendors to address identified gaps
• Collaborate with vendor managers to ensure consistency in third-party risk mitigation controls across the organization

Preferred Qualifications

• Highly effective interpersonal, facilitation, organization and influence skills and capabilities
• Experience in Life Sciences
• Experience in vendor negotiation

Benefits

Home-based