Reconciliations Coordinator

Summary

Join Avalere Health as a Reconciliation Coordinator and support the financial reconciliation of projects, ensuring compliance with Sunshine Act and EFPIA requirements. You will cross-check third-party cost reports, chase outstanding payments, and prepare accurate reconciliation and client reporting. The role demands meticulous attention to detail, strong analytical skills, and effective communication. You will collaborate with team members, meet deadlines, and contribute to the team's overall success. Avalere Health offers a comprehensive benefits package including a generous retirement plan, private medical insurance, and flexible working practices.

Requirements

• Minimum 1 year in a role within a finance environment
• Microsoft Office Suite
• Excel including formulas, vlookup and pivot tables
• Comfortable working to deadlines
• Self-motivated, methodical and detail-oriented, with a desire to continuously learn
• Is a reliable and dependable contributor to the team’s goals; actively collaborates with the team and supports other team members as needed
• Works well with others; values suggestions and constructive feedback
• Communicates with team members in a respectful manner

Responsibilities

• Cross-check Third Party Cost (TPC) report(s) thoroughly, identifying discrepancies and/or omissions
• Chase or source outstanding TPCs in a timely manner
• Collate back-up for reconciliation folder and clearly mark up TPC invoices
• Analyse TPCs in accordance with budget breakdowns and accurately enter into final reconciliation budget
• Produce clear and logical audit trail spreadsheet showing how analysed TPCs were derived
• Set-up and lead timely reconciliation review meeting for final review and agreement
• Prepare clear and consistent reconciliation backup bundle of compliance and TPC documents in accordance with clients’ requirements
• Establish reporting deadlines and requirements per project
• Produce clear and logical audit trail spreadsheet showing how analysed reporting figures were derived
• Produce accurate clients' reporting spreadsheets specific to their requirements
• Timely send/upload to client's portal of templates and supporting compliance and TPC documentation
• Prepare clear and consistent separate reporting bundle per client for audit purposes
• Participate in clients’ compliance training including use of clients' reporting portals where applicable
• Understand and implement Sunshine Act and EFPIA requirements
• Timely distribution of purchase invoices for checking and approval, ensuring accuracy and correct application to projects
• Efficient R&R team mailbox admin and housekeeping
• Accurate foreign currency distribution and admin
• Undertakes, where necessary, client’s reporting training programmes
• Regularly review and update client compliance guidelines across accounts, referring team and project leads to checklists and updates to guidelines

Benefits

• Generous company pension/retirement plan
• Private medical insurance
• Comprehensive employee wellbeing initiatives
• Compelling time-off policy
• Flexible working practices