Remote Personal Assistant to Chief Executive Officer

Summary

Join Mary's Meals International as an experienced Personal Assistant to support the Chief Executive Officer (CEO) & Founder in a fast-paced and varied role.

Requirements

• Fantastic interpersonal skills
• Robust experience as a Personal Assistant

Responsibilities

• Act as the first point of contact for our CEO, assessing priorities, redirecting calls, enquiries and requests
• Diary management, including preparation of papers and information in advance
• Creating letters and other correspondence on behalf of the CEO, proof-reading, and writing reports
• Liaise with employees, affiliates, partners and donors, as required
• Maintain online and offline filing systems for CEO
• Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, and forms
• Carrying out background research and providing reports on various subjects
• Support with the management of social media platforms
• Organising internal and external meetings, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members
• Attend MMI office/and or Dalmally office on a regular basis to support with receiving visitors, arranging hospitality, assisting with video recordings and administration of handwritten letters
• Organising and preparing complex travel itineraries and making all travel and accommodation arrangements necessary

Benefits

• 8% non-contributory pension contribution - after 3 months (for international candidates the 8% pension contribution will be paid as a part of salary)
• 34 days annual leave (including bank holidays), increasing by 1 day each completed calendar year, to a maximum of 39 days (+ option to buy another week)
• Flexible working
• Employee Assistance Programme, including perks and cash back opportunities
• Life assurance