Remote Executive Assistant

Summary

Join LinkGraph, a rapidly growing SEO software company, as an Executive Assistant to support their growth. This remote role is open to candidates in Latin America and requires a minimum of 5 years of experience in executive support.

Requirements

• Minimum of 5 years of experience in an executive support role; experience supporting C-level executives is a plus
• Great with spreadsheets and numbers. Quickbooks experience a plus!
• Ability to work independently and as part of a team
• Ability to take direction, set priorities, and see assigned tasks through to completion
• Strong communication skills + EQ
• Ability to handle sensitive and confidential information with discretion
• High degree of organization and attention to detail. You are the most organized person you know!

Responsibilities

• Manage the CEO's calendar and email, including coordinating meetings, conference calls, and personal engagements
• Arrange detailed travel plans, itineraries, and agendas, and compile documents for travel-related meetings
• Screen incoming calls, emails, and meeting requests, making decisions on priority action items
• Prepare and edit correspondence, reports, and presentations on behalf of the CEO
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Prepare meeting agendas and take minutes during meetings, ensuring that key takeaways and action items are followed up on
• Assist in the preparation and management of projects and strategic initiatives, serving as a project manager when needed
• Conduct research and assist in data analysis for strategic decision-making
• Be responsible for expense reports and act as a liaison for accounting/finance teams
• Serve as a liaison between the CEO and the executive team, ensuring smooth communication and prompt resolution of requests and questions
• Coordinate podcast appearances, interviews, speaking engagements, and other public events for the CEO
• Help prepare talking points, presentations, and materials for such engagements
• Ensure that the CEO's branding and messaging is consistent across all platforms and events
• Assist with personal tasks and errands, as required
• Manage confidential information with complete discretion

Benefits

PTO