Sales And Marketing Coordinator

Summary

Join Collectiv as a Sales & Marketing Operations Coordinator, providing executive assistance to the Head of Client Success. You will support the sales team, manage campaigns, and coordinate marketing efforts. This role demands strong organizational skills and collaboration with internal/external resources. Experience with HubSpot, proposal creation, and event management is essential. Collectiv offers a fully remote work environment with quarterly in-person team events, competitive compensation, a clear growth trajectory, and a top-shelf benefits package including unlimited time off and 100% covered health insurance.

Requirements

• Excellent organizational skills
• Attention to detail
• Ability to coordinate with internal and external resources to ensure the successful execution of sales and marketing activities
• Experience with CRM systems (HubSpot)
• Experience with proposal creation
• Experience with event management
• Experience working closely with marketing teams to support the end-to-end sales process

Responsibilities

• Assist with HubSpot data entry and lead tracking
• Ensure HubSpot is kept accurate and up to date
• Ensure new contacts and prospects are entered into the CRM system and moved through the sales pipeline efficiently
• Creation of proposals to support the sales team and ensure timely delivery to clients
• Follow up with recipients to confirm receipt, answer questions, and provide updates to the sales team as necessary
• Assist with the planning, execution, and tracking of sales and outreach campaigns
• Interface with internal and external marketing resources to support campaign content creation and ensure timely delivery
• Track campaign performance and provide regular updates to the sales team
• Coordinate with marketing vendors and internal teams to ensure alignment with sales objectives
• Assist with the scheduling, planning, and coordination of marketing events, including conferences, webinars, workshops, and client meetings
• Manage logistics, track RSVPs, and ensure proper follow-up after events to engage with new leads
• Collaborate with the marketing team to create materials and ensure event promotion aligns with campaign goals
• Attend conferences and manage booth setup and take down
• Conduct initial reach out and follow-up with new leads to move them through the sales pipeline
• Collaborate with Solution Architects to create estimates for potential projects, ensuring accurate details are captured
• Assist in the creation and delivery of contracts, working with the team to ensure that all terms are clear and in line with client requirements
• Support the sales team throughout the full Net New Sales cycle, from lead generation through client onboarding, ensuring timelines, deliverables, and communications are effectively managed

Benefits

• Fully remote work environment
• Quarterly in-person team experiences
• Competitive compensation
• Clear growth trajectory with professional development opportunities
• Top-shelf benefits package
• Unlimited time off
• 100% covered health insurance, encompassing medical, dental, and vision plans for you and your family
• Competitive 401(k) with a 4% match
• Educational assistance
• Tech stipend
• Discounts on various goods and services