Secretary

Summary

Join Keller, a global recruitment firm, as a detail-oriented and proactive secretary supporting the HR and Administration departments. You will provide administrative support, maintain employee records, assist with recruitment, support onboarding, manage documents, and contribute to employee relations and office management. The role requires strong organizational and communication skills, proficiency in MS Office, and attention to detail. Previous administrative or HR support experience is preferred. Keller offers a supportive work environment, opportunities for professional growth, and various benefits.

Requirements

• Excellent organizational and time-management skills
• Strong communication and interpersonal abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy
• Ability to handle confidential information with discretion
• Strong problem-solving skills and a proactive approach
• Fluency in English is essential

Responsibilities

• Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence
• Maintain and update employee records, ensuring accuracy and confidentiality
• Assist with the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews
• Support the onboarding process for new employees, including preparing onboarding materials and coordinating orientation sessions
• Organize and manage physical and electronic documents, ensuring easy retrieval and compliance with company policies
• Assist in organizing employee events and activities, promoting a positive workplace culture
• Monitor and order office supplies, ensuring that the office environment is well-maintained and conducive to productivity
• Perform data entry tasks, ensuring that information is entered accurately and efficiently
• Perform other administrative tasks as assigned by the HR Manager

Preferred Qualifications

• Previous experience in an administrative or HR support role is preferred
• Proficiency in additional languages is an advantage in our global context
• Independent and proactive, with demonstrated energy, intelligence, and resourcefulness
• Ownership and accountability of work, with pride in quality output
• Extremely high attention to detail in all aspects of the job
• Comfort with repetitive tasks and ability to follow through consistently
• Flexibility to work in an unstructured environment and switch between tasks as needed
• Strong preference for quality over speed in work output
• Genuine enjoyment of work and desire for growth and challenges
• Quick learner and tech-savvy, able to adapt to various systems and applications
• Professional demeanor capable of impressing international clients and partners
• Enthusiasm for engaging with new companies and individuals globally
• Resiliency and not overly sensitive to direct communication styles

Benefits

• Health insurance
• All South African public holidays
• Paid Annual Leave
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment that values collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities