Senior Accountant

Summary

Join our team as a Senior Accountant and play a vital role in managing the Foundation's financial operations, specializing in Accounts Payable (AP) and travel processing. This position demands expertise in government travel compliance, reconciliations, and Accounts Receivable (AR) cash receipts. You will ensure accurate financial transactions and contribute to the integrity of financial reporting. Responsibilities include full-cycle AP functions, general accounting duties, travel expense report review, reconciliation processes, financial reporting, process improvement, and team collaboration. The ideal candidate possesses strong accounting experience, proficiency in Sage Intacct and Excel, and excellent attention to detail. This is a full-time position with telework possibilities.

Requirements

• High level of attention to detail
• Ability to enter data accurately and perform mathematical calculations
• Proficiency with Sage Intacct software
• Proficiency in a Windows environment and Microsoft Excel, including creating, formatting, and managing spreadsheets
• Strong organizational skills with the ability to work in a fast-paced environment and handle multiple tasks with precision and thoroughness
• Excellent customer service skills
• Ability to plan, organize, and execute projects and routine duties accurately and on time
• Effective oral, written, and interpersonal communication skills
• Strong work ethic and dependability
• Ability to work both independently and in a team environment
• Bachelor’s degree in Accounting, Finance, or a related field
• An Associate’s degree in a related field with a minimum of seven years of experience may be considered
• Minimum of 4-6 years of accounting experience, with a focus on accounts payable and travel processing

Responsibilities

• Process and review accounts payable transactions, ensuring timely and accurate payments to vendors and contractors
• Verify invoices against purchase orders and ensure compliance with organizational policies and procedures
• Responsible for full-cycle accounts payable functions, including: Voucher entry – ensuring invoices are accurate and match purchasing documents
• Payment processing – preparing weekly payment batches accurately and timely, ensuring all payments comply with purchasing policies and procedures
• Tracking monthly vendors to ensure they are paid on time
• Contacting vendors to obtain necessary documents, such as W-9s, payment/bank details, or other required items
• Reconciling and reviewing AP aging monthly and following up to resolve any open invoices older than one month
• Updating vendor information as needed, including merchant and vendor account details
• Maintaining organized AP documentation and support records/files
• Processing 1099 forms accurately on an annual basis
• Updating the accounts payable manual when necessary
• Assist the accounting department with monthly close, including preparing journal entries, maintaining working schedules, and reconciling accounts
• Deposit checks in accordance with cash receipt policies
• Assist with accounting and document processing tasks as needed
• Respond to customer concerns in a friendly and courteous manner
• Research state regulations for use and sales tax exemptions and file when applicable
• Assist with annual renewals, including State Charity Registrations
• Maintain records in compliance with applicable laws, regulations, and policies
• Assist in the preparation for the annual audit and IRS filings
• Review travel expense reports, ensuring all expenditures comply with relevant policies and regulations
• Provide guidance to staff on travel policies and procedures to ensure adherence to compliance standards
• Perform monthly reconciliations of AP and other balance sheet accounts to ensure accuracy and completeness
• Assist in reconciling bank accounts and cash balances, identifying discrepancies, and resolving issues as necessary
• Collaborate with other departments to gather information needed for reconciliations and financial reporting
• Assist in preparing financial reports and analyses related to AP and travel expenditures
• Support the annual audit process by providing necessary documentation and explanations for AP accounts
• Stay informed about changes in accounting regulations and government compliance requirements related to travel and expenses
• Identify opportunities to streamline accounts payable and travel processes for greater efficiency
• Contribute to the development of best practices in financial operations and compliance management
• Work closely with the finance and accounting team to support overall financial operations and reporting

Preferred Qualifications

Non-profit accounting experience

Benefits

Telework privileges may be requested in accordance with the standard telework policy