Voovio is hiring a
Senior Administrative Assistant

Summary

The job is for an Assistant position at Voovio Technologies, based in Houston (remote-friendly), supporting the Senior Vice President of the Americas. The role involves managing various administrative tasks, coordinating events and proposals, analyzing KPIs, and assisting with special projects.

Requirements

• Bachelor's degree in business administration, communications, or a related field preferred
• Proven experience providing high-level administrative support to senior executives in a fast-paced environment

Responsibilities

• Track and analyze key performance indicators (KPIs) for the sales team, providing weekly updates and reports to the SVP
• Support the company’s HR, Finance and Legal functions and needs
• Oversee company administrative tasks, including scheduling appointments, managing calendars, and handling correspondence on behalf of the SVP
• Identify, coordinate and manage logistics for trade shows and other events
• Coordinate and manage proposals (scope of works) for customers
• Review and reconcile company expense reports, ensuring compliance with company policies and procedures
• Manage procurement and supplier systems for our customers ensuring we are compliant, and addressing any customer inquiries or concerns
• Ensure company information, documentation and equipment is correctly handled and stored
• Assist in updating company handbooks, policies and other important documentation
• Assist with special projects and initiatives as assigned by the SVP, leveraging strong problem-solving skills and attention to detail to drive successful outcomes
• Maintain confidentiality of sensitive information and exercise sound judgment in handling confidential materials and communications

Benefits

• Competitive salary
• Excellent Healthcare Plans
• 401k