Remote Senior Administrative Assistant

Summary

Join our team as an Assistant to the Senior Vice President of the Americas at Voovio Technologies. This role requires a highly organized, experienced, and proactive individual to provide comprehensive support to the SVP. The ideal candidate will manage multiple priorities, possess exceptional communication skills, and demonstrate a strong attention to detail.

Requirements

• Bachelor's degree in business administration, communications, or a related field preferred
• Proven experience providing high-level administrative support to senior executives in a fast-paced environment
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively
• Exceptional written and verbal communication skills, with a keen attention to detail and accuracy
• Ability to work independently with minimal supervision, while also functioning as an integral member of a collaborative team
• Flexibility to adapt to changing priorities and navigate complex situations with tact and diplomacy
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

Responsibilities

• Track and analyze key performance indicators (KPIs) for the sales team, providing weekly updates and reports to the SVP
• Support the company’s HR, Finance and Legal functions and needs
• Oversee company administrative tasks, including scheduling appointments, managing calendars, and handling correspondence on behalf of the SVP
• Identify, coordinate and manage logistics for trade shows and other events
• Coordinate and manage proposals (scope of works) for customers
• Review and reconcile company expense reports, ensuring compliance with company policies and procedures
• Manage procurement and supplier systems for our customers ensuring we are compliant, and addressing any customer inquiries or concerns
• Ensure company information, documentation and equipment is correctly handled and stored
• Assist in updating company handbooks, policies and other important documentation
• Assist with special projects and initiatives as assigned by the SVP, leveraging strong problem-solving skills and attention to detail to drive successful outcomes