Senior Administrative Business Partner

Summary

Join Bitso, Latin America's leading crypto-powered financial services company, as a highly valued Administrative Business Partner supporting the Co-founder & CEO. You will provide comprehensive personal and professional support, manage complex calendars and logistics, and contribute to strategic initiatives. This role demands exceptional communication, organizational skills, and the ability to thrive in a fast-paced, remote-first environment. You will be a key player in ensuring seamless operations and contributing to Bitso's continued growth. The position offers a unique opportunity to work with senior leadership in a dynamic industry and receive competitive benefits.

Requirements

• +8 years of experience as Administrative Business Partner/ Executive Assistant/ Secretary
• Strong Communication Skills: exceptional verbal and written communication abilities in both English and Spanish
• Excellent handling of technology
• Detail oriented
• Experience and savviness working remotely
• Extraordinary team player
• Global mindset and ability to work across multiple cultures
• Utmost discretion and maturity to manage information and decisions related to working with the senior leadership team
• Very enthusiastic about Bitso’s accelerated growth and our mission to revolutionize finance
• Be a drive changer. Understand we are growing and improving our process and help to deliver the best and in a fast way
• Anticipate needs and independently resolve issues before they arise
• Experience managing ambiguity and high-pressure environments
• Aligned with Bitso’s values, especially regarding innovation, growth, and a customer-centric approach
• Able to read the room, managing interpersonal dynamics, and maintaining the CEO's focus and morale
• Can pivot quickly in a fast-paced and evolving environment like Bitso’s

Responsibilities

• Provide comprehensive support to the CEO and his family with a variety of personal matters, including document issuance, planning and organizing family trips, purchasing gifts, managing potential relocations, and more
• Support in managing the CEO's LinkedIn messages, ensuring individuals are directed to the appropriate contacts within Bitso
• Manage the executive's day-to-day calendar, including making appointments, rescheduling, and prioritizing the most sensitive matters
• Ensure constant alignment with the CEO to fully understand the company's current status and priorities, providing precise and aligned support
• Manage the annual calendar of Bitso’s Executive Committee and Board meetings, and all the logistics to ensure these meetings take place seamlessly
• Maintain comprehensive and accurate records of relevant documentation
• Carry out travel and accommodation arrangements
• Reconciliation of expenses made with the corporate card and submission of reimbursement requests when necessary
• Manage the CEO's event schedule and collaborate with the communications team to prepare the necessary materials, ensuring we maximize the benefits of these interactions with the market
• Support special projects as needed coordinating with different teams (such as ExCom, Product, Engineering etc)
• Be a facilitator for clear communication across Bitso on what's happening
• Prepare meeting minutes and follow up on action items
• Provide time management reports
• Provide support in planning and organizing events, such as team offsites, Executive Committee (ExCom) meetings, and Board meetings. On-site support may be required in certain cases to ensure seamless execution
• Be part of a highly collaborative team of Administrative Business Partners

Preferred Qualifications

Passionate and with great energy to deliver time to the executives and maximize our growth and positive impact around the world

Benefits

• Me Time program, including unlimited paid time off
• Remote-first work environment
• Employee Stock Option program
• Zero trading fees through our Bitso Alpha app
• Extended Family Leave Policy: all birthing parents, non-birthing parents and adopting parents are eligible for a 4-months leave
• Premium health, dental and life insurances in Mexico, Gibraltar, Colombia, USA, Brazil and Argentina
• Volunteering days
• Monthly stipend for gym memberships, relaxation activities, sports equipment, cooking classes, books, entertainment and more