Remote Senior Director of Finance

Summary

The Senior Director of Finance at Arts Alliance Illinois is a full-time, remote position with occasional in-person meetings. The role involves overseeing accounting and bookkeeping, creating financial reports, leading budgeting processes, and managing cash flow projections. Additionally, the candidate will handle operations and human resources tasks such as payroll, benefits management, and vendor management (15% of the time). The ideal candidate should have at least 5 years of experience in non-profit finance, technical fluency with Quickbooks Online, and familiarity with software systems like Rippling and Ramp. The salary range is $85,000 - $100,000, and benefits include unlimited paid time off, a 403(b) match after the first year, medical/dental/vision insurance, phone and internet stipend, and paid family leave.

Requirements

• Minimum 5 years of experience working in non-profit finance
• CPA, CMA, or a degree in Accounting or a similar field is highly desirable
• Technical fluency with Quickbooks Online
• Familiarity with software systems and tools, particularly Rippling and Ramp, to improve overall operations and finance procedures is highly preferred
• Experience with grants management and compliance procedures (government contract/grant/audit experience is ideal)
• Ability to oversee and collaborate effectively with staff and contractors, particularly those within AAI’s finance function
• Ability to translate accounting concepts into accessible language
• Ability to self-reflect and pivot based on feedback
• Strong project management skills, high level of self-organization, deep care and attention to detail, and ability to manage competing deadlines
• Strong understanding of the importance of cultural competence when working with diverse communities as Arts Alliance represents and works with individuals and organizations across the entire state of Illinois

Responsibilities

• Oversee all accounting and bookkeeping for the organization
• Ensure that transactions are mapped to appropriate accounts and classifications in QuickBooks Online
• Oversee day-to-day financial transactions carried out by staff and contractors
• Create and communicate monthly financial reporting materials, analysis, and metrics for the Executive Director, Board and staff
• Drive the collaborative annual budgeting process
• Lead correspondence and processes with external auditors
• Develop a financial strategy for responsible growth in collaboration with the Leadership team the Board of Directors
• Work with staff to manage revenue and expenses to assess budget implications and adjust fiscal year forecasts as needed
• Advise Executive Director and Board on short, medium, and long-term implications of revenue surpluses or shortfalls
• Oversee systems integration and compliance for financial tracking and revenue with the Development team
• Maintain overall fiscal policies and procedures, monitor all internal controls, identify areas of vulnerability, and execute risk mitigation measures
• Leads and refines processes around Grants and Government Contracts management, compliance and reporting
• Ensure proper documentation of key policies and procedures is reviewed regularly and kept up to date
• Oversee risk management and legal activities such as memorandums of understanding, contracts, leases, and other legal documents and agreements
• Work with current systems and software to run and approve payroll, manage benefits and open enrollment
• Oversee Finance and Operations Manager in employee onboarding and off-boarding, the execution of functions related to Board of Director meetings, vendor management, check processing, planning of the annual staff retreat, facilitating team activities and document results

Benefits

• Unlimited paid time off with a minimum of 15 days required plus federal holidays and an end-of-year break
• 403(b) match after the first year
• Medical/dental/vision insurance
• Phone and internet stipend
• Paid family leave