Executive Assistant

Summary

Join Centric Software as a part-time Executive Assistant, supporting our CEO remotely from Las Vegas, NV. This role requires a highly organized and adaptable individual with proven administrative experience supporting C-suite executives. You will manage a high volume of requests, prioritize tasks, and maintain effective communication. Strong organizational skills, excellent communication, and proficiency in Microsoft Office Suite are essential. Familiarity with expense reporting systems is preferred. The position offers flexible part-time hours and competitive hourly compensation.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-suite executives
• Strong organizational skills with excellent attention to detail
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools
• Ability to prioritize and manage multiple tasks with minimal supervision
• Discretion and ability to handle confidential information
• Flexibility to adapt to changing needs and take on diverse responsibilities

Responsibilities

• Manage and prioritize a high volume of approval requests, including signatures, physical documents, and FedEx shipments
• Assist with expense reporting and ensure timely submission and reimbursement processes
• Organize and manage the executive’s email inbox to ensure no critical communications are missed
• Coordinate responses to incoming inquiries and follow up to ensure timely resolution
• Help prioritize incoming requests and tasks based on urgency and importance
• Provide support for scheduling and calendar management to enhance efficiency
• Act as a point of contact for inquiries, ensuring effective and professional communication
• Streamline communication to reduce duplication and missed responses
• Be open to assisting other members of the executive team as appropriate, while ensuring the CFO’s priorities remain the focus
• Balance competing demands with discretion and tact to avoid overutilization by other executives
• Build a trusted relationship with the CFO to take on more responsibility over time
• Handle sensitive information with the utmost confidentiality and professionalism

Preferred Qualifications

• Familiarity with expense reporting systems and document management tools
• Based in Las Vegas, NV, to facilitate in-person support when required

Benefits

• Part-time hours with flexibility based on the executive’s needs
• $25-$40 per hour