Executive Assistant

Summary

Join the Indivisible Project as a Confidential Assistant, reporting to two Co-Executive Directors. You will be responsible for managing their complex schedules, handling sensitive communications, and supporting various organizational tasks. This role requires exceptional organizational and communication skills, discretion, and the ability to build strong relationships. The position is remote, with a preference for candidates located in the Washington, DC area. A successful candidate will be a proactive problem-solver who thrives in a fast-paced environment and is committed to the organization's mission. The starting salary is $66,650.

Requirements

• 3–5 years of experience providing executive or administrative support in a fast-paced, high-level environment (nonprofit, political, or similar sectors preferred)
• Demonstrated ability to handle sensitive information with absolute discretion, professionalism, and sound judgment
• Strong interpersonal skills to liaise effectively with internal staff, external stakeholders, and leadership
• Proven ability to manage complex schedules, prioritize competing demands, and meet tight deadlines with precision and efficiency
• Exceptional written and verbal communication skills; ability to draft professional emails, memos, and reports with a high degree of clarity
• Ability to anticipate needs, think ahead, and solve problems with minimal guidance
• Experience conducting background research on policy, political issues, or organizational priorities to inform decision-making

Responsibilities

• Draft agendas, prepare briefing materials, take minutes, and track action items to completion. Including in confidential spaces such as board meetings, finance meetings, donor meetings, and senior team programmatic meetings
• Prioritize and coordinate complex calendars, manage high-level meetings, calls, and events. Plan detailed travel arrangements, itineraries, and accommodations for travel
• Serve as a key point of contact between the Executive Director, senior staff, and managers, facilitating seamless communication. Support donor relations, partner coordination, and external communications on behalf of the Executive Directors
• Maintain confidential files, reports, and organizational documents, ensuring timely access and security. Support on completing and filing monthly expense reports and time tracking, as well as regular contracts
• Conduct background research on policy issues, stakeholders, and relevant organizations to inform decision-making. Assist in managing special initiatives, events, or campaigns in collaboration with leadership and staff teams. Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround. Examples include donor briefings, social media support, or sensitive internal organizational projects

Preferred Qualifications

• Bachelor’s degree or above
• Background supporting senior leaders in national nonprofit, advocacy, campaign, or political environments
• Experience with Google Office suite for content production and data management
• Familiarity with coordinating initiatives, tracking deliverables, and working on high-impact projects
• Knowledge of political landscapes, policy issues, or advocacy campaigns relevant to the organization’s mission
• Experience coordinating logistics for meetings, retreats, or fundraising events

Benefits

• $66,650 - $93,000 a year
• Remote work